46th Annual Southern NJ Area 45 A.A. General Service Convention Committee Blog

2009-08-11T09:28:00.000-04:00

“Lend A Hand”

MINUTES

August 2nd 2009

46th Annual Area 45 General Service Convention Committee Meeting

I. Welcome and Introductions
1. New Convention Committee Members
2. Area 45 Panel Members and Committee Chairs
3. Past Convention Chairs
II. Open with Responsibility Pledge
III. Page 86, on Meditation
IV. Tradition Five
Angela R.

Next month Tradition 6

V. Reading of Highlights from Minutes of July 5th Meeting (Secretary)

VI. The 46th Annual Area 45 General Services Convention
a. Contact Information
b. Convention Meeting Dates

VII. Unity (Kim D.) - Anniversaries

VIII. Reports

a. Chair (Pat)

Convention Committee Chair’s report Aug 2nd 2009

Did any else have a really great time at the pool party? Thank you again Kim and please say thanks again to Tony. It was a beautiful day, thank God. And thank you all for coming and for bringing great food. And if you missed it, that’s OK; there’s lots more like the Wilson House trip. I hope we pack that house to overflowing.
Also this month we got an early registration flyer into the Fourth Dimension and we have a draft for a two page flyer that will be printed as soon as we finalize the logo. I also know that the Website committee is working on the on-line registration and we have our secure certificate for the site; so that should be live very soon too. This past week, there was some communication and buzz about the taper and audio/visual for the convention. That issue will be brought up later. I had an opportunity to talk with a few of you and, as the convention nears, you will be hearing from me even more frequently.
Does anyone know how many days it is until the 46th Convention? Now I know who reads to the very bottom of the email I send out. It’s 236 days, which is about 8 months; watch to see how fast that goes by.
Committee chairs please be sure that your reports are sent to the secretary and myself. It’s important to keep the committee informed. So if any Chair is unable to attend this or any meeting it is important that you have someone give your report or send a “no report” report to Maryann and I. And I want to thank everyone who emailed your reports. Thank you so much for that.
Next week is the Area 45 Summer Assembly. I have to work that day, so our Co-chair , Joanne has been kind enough to agree to go up and give our report.
I think that you all have your budgets now. Is that right? I just want to remind all committee chairs that the budget is very tight; therefore it’s real important that we all stay within our budgets. If there are areas where money can be saved, by all means let’s save it. We will really have to be vigilant about expenditures – not cheap, just attentive.
I will be meeting with the Crowne Plaza Hotel this month. It will likely be my last meeting with them until we are much closer to the convention, so if anyone has anything they need me to inquire about, please let me know.
I’m going to give my phone number out again: 609-892-8461. Everyone, any time you have a question or suggestion or want to make me aware of something, please don’t hesitate to call. I also usually respond quickly to text messages to the same number and to email at chair@snjaaconvention.org.
That’s my report.
Thank you and God bless you,
Pat

b. Co-Chair (Joanne)

The Committee performed an Internet search for novelty items for the 2009 convention. The search yielded two different web based companies for clapping hands. Rinovelty and Century Novelty. Century Novelty proved to be the best choice based on price comparison. Rinovelty was offering clapping hands for $3.50 per dozen whereas, Century Novelty is $0.50 a piece for 12-35 hands or $0.30 for 288 plus.
Samples from Century Novelty have been ordered. They will be available for the next meeting in September.
Respectfully Submitted
JoAnne C

c. Treasurer (Deb)

I first want to thank Kim for hosting the great pool party. Everyone had a blast. Thanks!
I went to Wallace's house along with Katie C. for registration inventory.
I opened a PO Box in Sicklerville for registrations. We are paid for a year.
I met with Janet Whitaker from Heartland which is our credit card merchant and signed a one year contract.
On 6/05, we had a balance of $4,707.89. I wrote a check to Frank and to Kim for supplies totaling $84.45. We had $24.14 in fees and interest of $1.03, bringing our balance to $4,599.38.
Yours In Service,
Debby S.

d. Program (Frank)

We had a busy month, first order of business was to finalize our speakers which we did. Our committee met at my house on the 24th to pick the 2 speakers. The male speaker is Adam T from California and the female speaker is Linda P from Lack Balboa California. Linda P confirmed already and still waiting on Adam T. I spoke with my co-chair and she and Deborah picked the topics for the marathon meeting. I also have a chair for the old timers meeting – Larry G with 26 years. I started cleaning up the program from last year using it as a template for this year. Trying to improve the flow and allow time for coffee breaks, etc. between presentations.
As your program chair we are on schedule so far.
Thanks
Frank Z.

e. Registration (Wallace)

The only thing to report is that we did our inventory and know what we need to order.

f. Hospitality (Kelly)

No Report

g. Secretary (Maryann)

Everyone please e-mail your reports even if it is after the meeting.

h. Unity (Kim)

Unity Chair Report for August 2009

Anniversaries:

Joey H 7-2-2001 8 yrs
Chuck M 7-21-2001 8 yrs
Darin D 7-26-08 1 yr

Not sure if still on convention committee: Marge K 7-6-2002 7 yrs; Frank N 7-22-06 3 yrs

Pool Party – It was a FANTASTIC day!!!! Thanks to everyone who participated. It was all of you who made it such a success.

Bill Wilson House – East Dorset, VT
Jan 15 & 16, 2010

Room chart is available for those interested in the trip. Rooms will be reserved on a first-come, first-served basis.

Food is extra:
Friday night buffet – 5-7pm - $10 – no reservations
Saturday – Country Breakfast - $8; Lunch - $10; Supper - $15
Sunday – Continental Breakfast - $6 OR AA meeting (8am) usually have bagels & donuts

When making the deposit, must let them know which meals we will be taking.

Football Party – Audubon, NJ
To be held at Frank & Lisa Zimmerman’s house. Need to decide date

Stepping Stones – Bedford Hills, NY
Approx 3 hour drive from Hammonton
Day, Overnight or Weekend??
When would we like to go? Sept, Oct, Nov??

Respectfully submitted,
Kim D

i. Any Others

Alanon (Keith):
 Jane has been selected as Co-chair. She asked whether Alanon will have the same number of rooms as last year. Asked if they could have a room all day Saturday to use as a hospitality room.
 Frank suggested Alanon is welcome to use our hospitality suite for committee members, etc.

Banquet (Anne):
 No Report

Data Entry (Lindsay):
 No Report

Entertainment (Marianne):
 I did get in touch with the DJ and entertainment company we had last year. I will know more tomorrow after I compare prices as we have previously discussed at the pool party. If its cheaper to have the DJ and karaoke both nights versus DJ Saturday night with karaoke both nights and Soulfire recovery band Friday night. We have decided to go with what ever is cost effective. I will know more by Friday 7/31/09. I will then need a check to secure the entertainment once its official. I will let Frank know what I need for a deposit. etc.
 I will need a check for the deposit of $150.00 for Time Productions Entertainment as soon as I get the official agreement I will sign it and send the money. We decided to go with the DJ Saturday night, Soulfire Friday night (the band), karaoke both nights for a total of $1,600.
 I just sent the dated check to Time Productions. Chuck from Soulfire agreed to do Friday night so the entertainment is booked for March 2010 convention. I made copies and can send the copies of the contract to deb.
 I will not be able to attend the September meeting.

Marathon (Donna / Deborah [Co-chair]):
 Donna is new Chair. Deborah stepped down and will be Co-chair.

Public Information (Colleen):

 Regrettably, I will not be at the meeting this Sunday, as I am attending another AA function, so my Co-Chair will be submitting my report. We have received the fliers used for last year's convention from the past Public Information Chair. We have also looked into the submission dates for Box 459, the Grapevine, and the 4th Dimension and will be submitting those shortly. As our past PI Chair lives in Delaware, we will need to schedule a pick-up date for the other materials he has within the next few months.
Respectfully Submitted,
Colleen T. & Darin D.

Setup (Paul):
 No Report

Sales (Joe C):

 I will try this month and talk to the vendor about product and some pricing.
Thank You for all your service.
Joe C

Audio/Visual (Tim K):
 No Report

Website:
 No Report

IX. Monthly Timetable

Monthly Timetable (from July) :
a) Submit rough draft of Flyer
b) Logo finalized if not already done
c) Confirm Hotel room prices
d) Discuss memento’s
e) Program: Speakers finalized & booked
f) Workshop chairs selected
g) Marathon Meeting Topics selected
h) Banquet & Entertainment Chairs start planning
i) Public information: Draft letters for Box 459, grapevine, and 4th Dimension newsletter

Monthly Timetable for August :
a) Flyer finalized
b) Web page designed
c) Distribute Marathon Meeting cards at assembly
d) Workshop Topics selected and written expectations given to workshop chairs

X. Old Business

a) Select Logo

 Before vote – Kelly said Hospitality wanted to put up scrolls of paper and paint so each person at convention can use this to place their hand print and name on the scrolls. The scrolls will be posted in the main ballroom during Saturday's main event. Everyone liked the idea.

 Only two choices – from #1 Wallace (globe with 3 hand prints) and #2 Patrick (2 hands reaching)
Vote #1 16
#2 22

 Patrick said we are using one of these two logos because we must move forward with program, etc. If another idea for a merchandise logo that features two reaching hands is presented it could be considered since we have more time to come up with logo for merchandise.

b) Wilson House is scheduled for January 15th through 17th; reservations are first come, first serve.

XI. Open Discussion – New Business

a) Taper Question

 Question to committee:
 Is the opinion of the committee that we should be open to using another taper?
 5 minutes of discussion preceded vote.
 Committee votes unanimously to entertain the possibility of using a different taper.

b) September committee meeting moved to September 13th.

c) February meeting is moved to 12:00 noon due to the Super Bowl.

d) This year we might distribute the mementos on the Chairs on Saturday night instead of putting them in the packets.

XII. Thanks to Jen T. & Fred D. for snacks today – Unity (Kim D.)

Snacks next month – Debbie and Sharon

XIII. Close with Serenity Prayer

Respectfully Submitted,
Maryann L.
Secretary

Convention Committee Pool Party

2009-07-20T12:03:00.000-04:00

Hello Committee,
Thank you so much to everyone who came out to the convention pool party yesterday afternoon. It was a great time.
I want to once again say thanks so much to our hosts Kim & Tony for opening up their home and pool to us and to Tony for his great work at the grill. Kim, who is our Unity Chair, was heard to say: “We really didn’t do anything.” We all know different. Thank you.
And thanks so much to everyone who brought out food and drink. The food was terrific from Matt’s kabobs to Melissa’s pasta salad and everything in between. I don’t even know who brought everything; Kim oversaw that impeccably. But everything was delicious, including the 17 or 18 (possible exaggeration) different kinds of pie. Mark’s keg of birch beer was a real treat. We don’t often see our crowd standing around a keg. I was told that our Setup & Security Chair came on Friday to bring chairs and an umbrella even though he was unable to attend due to a prior fellowship commitment. Thank you all for all you did.
It was quite a beautiful day and we can thank the One who presides over us all for that, but you amazing people made it quite a day for me and my family. It was so wonderful to have Melissa & Traz & Andy & Alexa & Dean & Madelyn & Eva & Page (hope I got the names right).
It was a spectacular time and everyone who came made it so.
For any committee member who was unable to attend, there’s lots more to come. We still have a winter party that is new this year and our Wilson House trip which is slated for January 15th through the 17th. I sure do hope everyone can come to East Dorset, VT. And we have lots of other possible get-togethers until the convention, a registration stuffing party or two, a possible trip to Stepping Stones for a day if we can work that out, and our write through on Sunday, March 21st, and probably more, not to mention all our regular committee meetings.
You are an awesome committee and I am blessed beyond my words to describe it to be a part of this group!
Thank you all so very much and God bless you,
Pat

July Convention Committee Meeting Minutes

2009-07-20T11:53:00.001-04:00

46th Annual Area 45 General Service Convention Committee Meeting

I. Welcome and Introductions
1. New Convention Committee Members
2. Area 45 Panel Members and Committee Chairs
3. Past Convention Chairs
II. Seventh Step Prayer (Colleen T.)
III. Open with Responsibility Pledge
IV. Tradition Four
Joe C.

Next month Tradition 5

V. Reading of Highlights from Minutes of June 7th Meeting (Secretary)

VI. The 46th Annual Area 45 General Services Convention
a. Contact Information
b. Convention Meeting Dates

VII. Unity (Kim D.) - Anniversaries

VIII. Reports

a. Chair (Pat)

Convention Committee Chair’s report July 7th 2009
Let me once again thank you all for being here at this meeting and for all that you do in between the meetings. I am especially grateful to those of you who came out on the holiday weekend.

I will keep this short as I know everyone likely has somewhere they would like to go.

In last month’s report I mentioned that the individual budgets will be made available to each of the committee chairs. Those are ready and I will distribute them today and this month.

I just want to remind all committee chairs that the budget is very tight; therefore it’s real important that we all stay within our budgets. If there are areas where money can be saved, by all means let’s save it. We will really have to be vigilant about expenditures – not cheap, just attentive.

I contacted the Crowne Plaza Hotel and they will be getting back to me this week just to confirm the prices of the rooms per the contract and, equally important, the meal prices.

I’m going to give my phone number out now: 609-892-8461. Everyone, any time you have a question or suggestion or want to make me aware of something, please don’t hesitate to call. I also usually respond quickly to text messages to the same number and to email at chair@snjaaconvention.org.

Lastly I want to thank everyone who emailed your reports to me and to, our secretary, Maryann. That really does help to keep me informed as to how you’re doing – so thanks and keep doing that.

Thank you and God bless you,
Pat

b. Co-Chair (Joanne)

No report

c. Treasurer (Deb)

No report

d. Program (Frank)

No report

e. Registration (Wallace)

Katie reported for Wallace

f. Hospitality (Kelly)

No report

g. Secretary (Maryann)

No report

h. Unity (Kim)

Unity Chair Report for July 2009

Anniversaries:
Jen McC 6-2-2006 3 yrs
Cait M 6-25-2008 1 yr

Pool Party – Hammonton, NJ
July 19th – Rain or Shine - at Kim D.’s house. Volunteers are needed for food & supplies. Invitation with directions have been e-mailed out..

Bill Wilson House – East Dorset, VT
Dates available:
Dec 2009 - 18 & 19
Jan 2010 - 15 & 16
22 & 23
Feb 2010 - 5 & 6
12 & 13
19 & 20

ed. - January 15th & 16th was selected with 27 votes via email vote.

Football Party – Audubon, NJ
To be held at Frank & Lisa Zimmerman’s house. Need to decide date in January 2010.

Stepping Stones – Bedford Hills, NY
Approx 3 hour drive. Day or weekend??

Respectfully submitted,
Kim D.

i. Any Others

Alanon (Keith):
 Reported on chair members

Banquet (Anne):
 No report

Data Entry (Lindsay):
 No report

Entertainment (Marianne):
 Thinking about hiring a band called Soul Fire (AA Rock band) on one night and having DJ one night. Also looking into having an Ice Cream Social.

Marathon (Deborah):
 No report

Public Information (Collen):
 No report

Setup (Paul):
 No report

Sales (Joe C):
 No report

Audio/Visual (Tim K):
 No report

Website:
 No report

IX. Monthly Timetable

July Timetable:
• Approve budget – done
• Submit rough draft of flyer – done
• Logo finalized – one month behind – must be “purchasable” material
• Confirm hotel room prices – done
• Discuss mementos – JoAnn will present at next mtg. For sweatshirt (attendee needs to preregister to purchase shirt)

August Timetable includes:
• Program (speakers booked); workshop chairs selected; marathon mtg. Topics selected
• Banquet / Entertainment Chairs started planning – underway
• Public Info – discussed

X. Old Business

Wilson House, Pool Party Planning (sign-up sheet), Stepping Stones and Mid-Winter Party Date

Kim – Unity Pool Party on July 19th; need food, supplies, etc. (passed around list). Pool party includes spouses and children (need everything incl. paper/plastic supplies - “what you bring is what you eat”).

Stepping stones discussion tabled for now.

Touched lightly on Football Party – will be held

XI. Open Discussion – New Business

Patrick – bring artwork for logo vote – will happen on August 2nd

XII. Thanks to Julie W & Marianne H. for snacks today – Unity (Kim D.)

Snacks next month - Jen C / Jen N and Fred

XIII. Close with Serenity Prayer

Respectfully Submitted,
Maryann L.
Secretary

2009-05-15T07:40:00.002-04:00

MINUTES
June 7th 2009

46th Annual Area 45 General Service Convention Committee Meeting

I. Welcome and Introductions
1. New Convention Committee Members
Jeannie, Kim, Fred, Naomi
2. Area 45 Panel Members and Committee Chairs
Fred E and Joey H
3. Past Convention Chairs
Stella, Jimmy S
II. Third Step Prayer (Kim D.)
III. Open with Responsibility Pledge
IV. Tradition Three
Julie W

Next month Tradition 4

V. Reading of Highlights from Minutes of May 3rd Meeting (Maryann L.)

VI. The 46th Annual Area 45 General Services Convention
a. Contact Information
Will be given out by Pat. A hard copy can be requested but email is desired.
b. Convention Meeting Dates
June 5th – Try to make it but Chairs should let Pat know if they will not attend and they should send a representative
c. Convention Guidelines
Pat read them
d. Monthly Timetable

VII. Unity (Kim D.) - Anniversaries

VIII. Reports

a. Chair (Pat)

Convention Committee Chair’s report June 7th 2009
Let me once again thank you all for being here at this meeting and for all that you do in between the meetings.
I had an opportunity to communicate with the Crowne Plaza in order to get some digital copies of some things like last year’s BEO which is the outline for the whole weekend and the hotel contract. I expect that I will meet with Will & Romina once within the next few months just to make certain that we are on the same page. If anyone has any questions, concerns or ideas regarding the hotel, please be sure to bring them to my attention.
On Friday May 15th Joanne, Debby and myself met for a long night of number crunching with Steve, Heather Anne and Joey to iron the convention budget. Thanks so much to the Area 45 Budget & Finance Committee for coming to Absecon and getting together with us. That did work out well and on Sunday, May 17th we were able to report to the assembly that the 46th convention committee budget has been approved. Thank you all.
Some of you may know that I’m a little fastidious? Well, I have just a few little details I want to get just so – like postal costs and such before I give everyone their individual budgets, but I expect that by our next meeting Debby and I will have all of the details ready for committee chairs and have their specific budgets to put into their binders.
Make no mistake, the budget is tight. So the message that I want to get across to everyone is please, know your budget and stay within your budget. In order to keep this thing in the black, we will really have to be vigilant about expenditures – not cheap, just attentive.
I’m going to give my phone number out now: 609-892-8461. Everyone, any time you have a question or suggestion or want to make me aware of something, please don’t hesitate to call. I also usually respond quickly to text messages to the same number and to email at chair@snjaaconvention.org.
Lastly I want to thank everyone who emailed your reports to me and to Maryann. That really does help to keep me informed as to how you’re doing – so thanks and keep doing that.

Thank you and God bless you,
Pat

b. Co-Chair (Joanne)

Nothing to report

c. Treasurer (Deb)

Last month I attended the "marathon" Budget meeting at Patrick's home with along with Heather Anne, Joey and Steve from Area 45. We were able to get the Budget done in one evening! I also given the Convention checkbook that had a balance of $6,384.89. I went to the Area 45's Assembly and gave a check to Joe McA for Chuck M. for last year's Audio and Visual for $109.89 and to the Area for $1544.09. We have incurred $24.34 in various fees and 1.23 in interest, giving us a balance of $4707.89. I met with Wallace and gave him all the registration supplies and the updated database. I will be meeting with him and Katie C. to go over the inventory soon. Please, you must supply me with store receipts and fill out Convention receipt forms before I can reimburse you for any monies you have spent.

Yours in service,
Debby S. Convention Treasurer

d. Program (Frank)
 CoChair is Julie W. She's reviewing female speakers and Frank is handeling male speakers. Meet end of June and select speakers. Female will be Saturday and Male Sunday. Tapes are out now and on schedule.

e. Registration (Wallace)

All registration materials were transferred from the past chair. A date will be selected for the new chair, the new co-chair, and past chair to get together and inventory the materials. During that session, the past chair will share the wealth of her experience.

A sign up sheet was passed around for volunteers to staff the registration table. Based on last years numbers, 6 to 8 volunteers will be needed for the busier of the 2 hour shifts. Four to 6 volunteers will be needed for the less busy times. By tradition, the first time slot is reserved for the area panel.

f. Hospitality (Kelly)

 Has 7 CoChairs who will each handle an area of the lobby
 The CoChairs are Karen, Tim, Helen, Mellisa, Denise, Sharyn and Maria

g. Secretary (Maryann)

 Reminded all committee chairs to please email their reports prior to the monthly meeting or at least provide me with a hard copy at the meeting.

h. Unity (Kim)

Unity Chair Report for June 2009

Anniversaries:
Anne Deptula 5-9-2006 3 yrs
Maryanne Hough 5-17-2004 5 yrs
Paul Bill 5-18-2007 2 yrs
Robbie Thornton 5-30-1995 14 yrs

Pool Party – Hammonton, NJ
July 19th – Rain or Shine - at Kim DiCinno’s house. Sign up sheets for food & supplies will be done at the July meeting. Directions will be provided at July meeting.

Bill Wilson House – East Dorset, VT
Scheduled for Friday Nov 20 to Sunday Nov 22, 2009
(Discovered Cape Atlantic Round Up is same weekend – See Old Business Below)

Room chart available for those interested in trip

Have the whole house on hold for us, but needs to know how many rooms we will be taking and pay deposit ASAP, but no later than end of August. Everything needs to be paid in full by Oct 15, 2009.

I figure at least $100/person for the rooms only.
Food is extra:
Friday night buffet – 5-7pm - $10 – no reservations
Saturday – Country Breakfast - $8; Lunch - $10; Supper - $15
Sunday – Continental Breakfast - $6 OR AA meeting (8am) usually have bagels & donuts

When making the deposit, must let them know which meals we will be taking.

Football Party – Audubon, NJ
To be held at Frank & Lisa Zimmerman’s house. Need to decide date in January 2010.

Stepping Stones – Bedford Hills, NY
Information will be available at July meeting

Respectfully submitted,
Kim D

i. Any Others

Alanon (Keith):
 Keith not present
 Helen said that Alanon had no report

Banquet (Anne):
 Awaiting theme
 Jeannie is CoChair
 Needs volunteers

Data Entry (Lindsay):
 Jenn is CoChair
 Met w/ Colleen past chair last week
 Needs volunteers

Entertainment (Marianne):
 Nothing to report on my end. Deb D will be my co-chair.

Marathon (Deborah):
 Not present
 Nothing to report

Public Information (Collen):
 Darren is CoChair

Setup (Paul):
 No report
 Needs CoChair

Sales (Joe C):
 Has sweat shirts from this year and laid the basis for coming year's shirts with his contact
 Lisa J is CoChair
 Awaiting theme

Audio/Visual (Tim K):
 Fred is CoChair
 Has one volunteer

Website:
 No report

IX. Old Business
1. Wilson House Date, Pool Party Planning, Stepping Stones? and Mid-Winter Party?

Continuing on Wilson House – last month five dates were chosen. Shortly thereafter, Wilson House advised Kim that the only date of the 5 available was 11/21 weekend.

Motion to accept 11/21 – seconded.

However, Walt stated that weekend Cape Atlantic Round Up is held. Can't do 11/21.

Maryann L. suggested we arrange with Wilson House to reserve a weekend early enough to have a choice. That was agreed.

Kim suggested also looking in April (after convention). This was not well received.

Need to check other dates and will discuss on July 5th.

Stepping Stones – tabled until future meeting

Midwinter Party – tabled until future meeting

2. Theme & Logo

“Lend A Hand” was selected after a vote.

Logo ideas will still be entertained until August 5th at convention meeting since July 5th meeting attendance is expected to be sparse.

X. Open Discussion – New Business

 Fred – Selected GSO speaker but is waiting for confirmation.

XI. Thanks to Jeannie, Lisa, Deborah for snacks today – Unity (Kim D.)

Snacks next month – Julie W, Marianne H

XII. Close with Serenity Prayer

Respectfully Submitted,
Maryann L.
Secretary

____________________________________________________________________

“The Journey Continues”

MINUTES
May 3rd 2009

46th Annual Area 45 General Service Convention Committee Meeting

Welcome and Introductions
Open with Responsibility Pledge
Invocation St Francis prayer from 12&12, Katie C.
Tradition One:
Joey
Tradition Two:
Kelly

Next month Tradition 3
Pat read excerpt from GS manual describing the convention committee

Acknowledgements
a. New Convention Committee Members
b. Area 45 Panel Members and Committee Chairs
c. Past Convention Chairs

The 46th Annual Area 45 General Services Convention
a. Contact Information
b. Convention Meeting Dates
c. Convention Guidelines
d. Steering Committee
e. Committee Chairs
f. Monthly Timetable

VII. Unity (Kim D.) - Anniversaries

VIII. Reports

a. Chair (Pat)

Thanked Joey and Joe m for his appointment. Thanked volunteers and new committee members.
- Steering comm 4/22 @ Wallace's
- Bank account transferred
- 1st mtg with hotel is this month
- Pat's phone number is 609.892.8461
- Pat's email address is Chair@snjaaconvention.org
- Remarked “An informed chair is a happy chair” and “If you're not having fun your not doing it right”.
- This year there will be no table manager position. In place is Registration Co-Chair (Katie).

b. Co-Chair (Joanne)

Area 45 Convention
Co-Chair Report
May 3, 2009

For this month, the steering committee met on April 22nd 2009. The purpose of this meeting was to select committee chairs. We did!

Several CD's were submitted to the Program Chair to begin the selection of the speakers. An updated hard copy Program Chair Guide was given to him today. Also, an electronic file for Program Chair 2009 is being completed and will be sent this week via email to him.

Thank you Patrick for asking me to be your Co-Chair. It is an honor and privilege to be of service for this convention. We have a great steering committee and I look forward to working with everyone this year! We are going to have a great convention!

Respectably submitted,
JoAnne Connor
Convention Co-Chair

c. Treasurer (Deb)

- Not present
- Pat said check book available next month
- Everyone stay within budget
- Form for reimbursement will be given out to be used when requesting reimbursement for expenses.

d. Program (Frank)

- Frank got CD's from JoAnne
- Has no Co-Chair yet – but will have by June meeting

e. Registration (Wallace)

- Thanked everyone and Katie
- Asked for volunteers to work registration table

f. Hospitality (Kelly)

- Thanked Pat
- Melissa, Denise, Sharon is her committee so for but needs more volunteers

g. Any Others

Alanon:
- Helen (last year's chair) advised that Kieth Peveil will be new Chair

Banquet:
- Chair, Anne C announced that her Co-Chair is Joanne
- Michelle is on the committee

Data Entry:
- Lindsay is Chair and Jenn is Co-Chair and need more volunteers

Entertainment:
- Marianne H is Chair
- Was not present
- Kelly is on committee

Marathon:
- Deborah looking forward to working with program chair to pick themes and needs volunteers

Public Information:
- Colleen thanked committee and no report

Setup:
- Paul thanked committee and no report

Sales:
- Thanked committee
- Co-Chair is Lisa Z.

Audio:
- Tim will be going to more meetings in NJ
- Thanked committee

Unity:
- Thanked committee
- Detailed remarks in Section XI.

Website:
- Andy is Chair
- Website is for us and the other members to post through Andy
- He will post site earlier than past year
- Although people can't register yet
- Still looking for Co-Chair

45th Convention Wrap Up

Not many negatives except:
Count down way too long
Too many thank you's
Will try to shorten, but Pat will make final decision
Some workshop Chairs felt workshop scheduled times too close together. JoAnne said that this is because Panel skits ran too long. There should be 15 minutes between workshops. Will try to find a solution.
Coffee pot in lobby and non-convention user. Pat not willing to eliminate coffee in lobby. Perhaps PI will put up a sign.
Starting Marathon meetings on the ½ hour. Julie suggested making meetings 45 minutes instead of 1 hour. Program committee will consider.
Complaints that Marathon meetings don't start till 10pm. Will not consider changing because other meetings are available before 10pm.
Not a lot of merchandise was a complaint. Open to suggestions.

Theme and Logo Discussion

- Last year's theme and logo was good for sales items
- Keep that in mind for new theme
- Avoid putting AA logos on sales items
- Pat asked for suggestions

1) Joey suggested a smiley face and “We are not a glum lot”
2) Wallace: Something along the lines of a “helping hands” so he could use hand clappers as a memento. “The Hand of AA” or “I am Responsible”
3) Karen: “More will be Revealed” - Clouds opening with sun
4) Deborah: “A Firm Bedrock” - Could use Flintstones
5) Dona – Smith and Wilson University - college logo
6) Lindsay – “From Darkness to Light”
7) Julie - “Our common Welfare”
8) “Linked in Unity” – people arm in arm
9) Melissa – “Keep it Simple” - set of lips
10) “The journey Continues” (Pat) with new logo showing different boat
11) “Pathways to a common journey”
12) Kelly – “Join the Tribe” (Big Book story 4th edition)

Elaine reminded that theme should come from conference approved literature.
Pat suggested to narrow down to 6 and we will ask for art work. Pat suggested using a concordance on Internet.

Wilson House, Pool Party, Stepping Stones and Other Events

Pool Party
- Pat asked for volunteers. Kim volunteered.
- Rain or shine @ Kim's on Sunday July 19th.
- Kim will coordinate food and supplies

Wilson House
- Suggested dates 9/11, 9/25, 10/19, 11/7 and 11/21
- Kim asked for availability from WH and is waiting to hear

Considering a get together for January (maybe February) possibly Football party.

XII. Open Discussion – New Business

- Joe C announced sweat shirts from the 45th convention will be available one time basis and can be picked up at June meeting. Taking orders at end of this meeting.
- Frank suggested asking home groups in area 45 to sponsor one person to go to the convention. There are 400 home groups in the area and would mean an additional 400 people at convention.
- Need to consider how to handle a situation where the same person is asking each year for free sponsorship.
- About “why we pay” Stella suggested we put something in the news letter and have another sign at the door.

Pat said everyone should pick an area of interest and get involved

XIII. Thanks to Frank Z. & Joey H. for snacks today – Unity (Kim D.) Snacks in June:

Snacks next month – Jeannie, Lisa, Deborah

XIV. Close with Serenity Prayer

Area 45 Assembly: Sunday May 17th @ 8:30am at Pfeifer Center, Bluebell Road, Williamstown NJ

Respectfully Submitted,
Maryann L.
Secretary

February Minutes for 45th Convention Area 45

2009-02-28T11:40:00.001-05:00

45th Convention Area 45 minutes
Joe opened meeting
Welcome Fred Area Delegate
Tradition 9 Wallace
Asked Paul to do Tradition 10 next meeting
Chair gave contatc info
Next meeting March 1 2009
Meeting guidelines reviewed
Committee reports
Joe M Chair of convention
Im an Alcoholic my name is Joe M
I want to say congratulations to Kelly and Joe H on their wedding yesterday.
they are on their honeymoon.
Welcome Around 23 of us braved the cold on the committees annual Wilson
house.
53 days left until the convention
Banquet taste testing is scheduled for Feb 18that 5:30 pm
I asked Joey C to inquire about the cost of zippered sweatshirts
If reasonable we will order them for committee members only
they may make a great addition next year
Thank you Tam for covering Kelly with secretary duties this month
Thank you Amy for helping Stewart with the signs
The Assembly is in 2 weeks in Egg Harbor City directions are on the website
Area 45 is holding its Mini Confere4nce on April 18th at 8:30 am at Lambsroad Cathedral in Sewell NJ
Joe M
45th Convention chair
Co chair -Pat M
Good afternoon everyone,
It really is only 54 days until the convention. I hope everyone is doing well. If anyone needs anything at all in the coming weeks leading up to the convention, please don’t hesitate to contact me. January was a busy month. The registration flyer went into the winter 2009 issue of the Area 45 newsletter, The Fourth Dimension. If you have not seen it yet, there is a great article written by our chair. The website now has the font to match the logo and looks great that way.
About 23 of us got up to East Dorset, VT to enjoy the crispy cold, snow, Bill Wilson’s birthplace and each other. I want to thank everyone who made the trip up to the -8° weather just for being there because I had a really nice time. I truly hope that next year everyone is in a position to go. It is a great experience & I like the company.
The letters to the Area committee chairs have been mailed for their tables in the promenade and I even got an early response from one of the chairs. I know that the Archives exhibit is going to look awesome this year. Thanks Stella. Although we did have the banquet tasting scheduled for this past week, it was rescheduled for later in Feb., so we’ll report next month on that. I was given an opportunity to put my two cents in on the program. Thanks Joanne & Sally.
The mementos, mugs and travel mugs arrived. I am very pleased with them. I’m going to pass around samples of each for you to have a look.Thanks for allowing me to do this.
God bless,
Pat M.
Joanne-Program chair
The chair and co chair have met several times this month We are working on finalizing the paper program Currently it is being proofread and then it may go to print.
All keynote speakers have been contacted and travel arrangements are being made for each speaker The registration info for their badges room arrangements banquet requests etc have been obtained and confirmed. It has been submitted to registration chair. All workshop chairs have been contacted and all are preparing their workshops It is going to be a great weekend and lots of great workshops.
Baskets for speakers will be done by Maryanne the week prior to the convention Thank you
The program committee is on target with their responsibilities.
Yours in love and service
Joanne program chair
Treasurer report Frank Joe C filling in
Debits-$3255.00
Balance $8273.19
If anyone needs receipts to be reimbursed see Joe
Registration chair Debby
Hi!
Registration is moving along. I have ordered and received registration package envelopes. I received samples of the meal tickets and Stuart is just waiting to find out where the meals will be held before printing.
At my committee's suggestion and Joe's approval, it was decided that CD and Merchandise would handle all the pre-ordered t-shirts. The registration packet will have a "T" on the label if there is a pre-ordered T-shirt. The person will take his packet to Deborah, or whoever is manning the table, show her his packet and she will give him his shirt. She will then highlight that person's name on the packet so they will be unable to try and get t-shirts twice. This will also force some people to the merchandise table where they may have not done so otherwise.
I have the registration workshop ready, but it was decided because of the Super Bowl that we would postpone it. :)
Again, thank you to my committee for all their continued hardwork.
Yours in Service,
Debby S.
Registration Chair
Hospitality chair Marianne
Hello committee members,
We are doing a skit this Sunday. Unfortunately several members in my group booked other arrangements that day even though this has been well documented before that they had to be here and in march. They are going to a surprise bd party that was booked after this. I talked it over with my sponsor and I have taken her advice. this is a must meeting and again they were in the skit and now they will not be there .this saddens me deeply and I am having alot of stress with my jobs. So for the very few who are coming we will have the skit ready for Sunday. please call me with any questions and concerns.
I will be home in the afternoon tomorrow if Joe or Kelly can give me a call I would appreciate it. I am very discouraged with the lack of commitment some of my members have displayed over this year. I would like some guidance.
I am at work now until 12mn. you can call after 8:30p or tomorrow at my house or cell . thanks for all your support and guidance.
Marianne Hough
Secretary report-no report
Alanon-Helen
Skit is “recovery Island”
Banquet Report- Julie W-no report emailed
Data entry Colleen
Things going well still looking for volunteers
Entertainment Maryanne
Looking into lighting issues and pricing
Marathon meetings Christina
All slots filled all is well
Public Info Stewart
No report
Set up security Wallace
No report
Table manager Tam
All is well
Still need volunteers
Sales Deborah
Still looking for volunteers
Unity Karen
Announce group anniversaries and events going on in area
Anniversary congrats!
Joe M 20 years
Pat M 13 yrs
Kelly M 3 yrs
Maryanne L 10 yrs
Karen G 3yrs
Joe C 1 year
Jeanne R 1 yr
Lindsey F 1year
Elaine M 29 yrs
Ray F 2yrs
Sally F 21 yrs
Toya E 16 yrs
Yours in service
Karen G
Audio Chuck
Had a subcommittee meeting w/his
Co chair 3 volunteer members and himself to
Iron out the logistics
Intergroup- skit is coming together
New Business
Joe C will get pricing on sweatshirts
Staying on thurs night let Hotel know
Friday night dinner lunches
Make sure room mates register
Laura wants to volunteer
Tradition 11 Colleen
Tradition 12 Deborah
Snacks Maryanne ,Marianne, Sharon and Robbie
Closed responsibility pledge
Respectfully submitted in love and service
Kelly H Secretary area 45 45th convention

Convention Committee Minutes for January

2009-01-30T09:32:00.002-05:00

Area 45 January Convention Committee Meeting Minutes

Joe M opens meeting
welcomes panel members and committee
Tradition 8 Marianne H
chair gives contact info
next meeting Feb 1 2009
Convention guidelines given by Chair-Joe M
Mnthly timetable on schedule * PI discussion on signs
Final arrangements
Chair report Joe M
I'm an alcolholic my name is Joe M
Happy New Year and welcome a few of us brought in the New year with
our Alanon friends at their New years Eve Dance. I hope where ever you
were that it was a great start to a new year.
Can you believe we only have 81 days left until the Convention? The days
will move rather quickly from here to the day of the Convention.
I have been in touch with the hotel and addressed some questions that had
been brought up at our last meeting. Ihave already corresponding with each
of the pertinent subcommittee chairs on these matters, but just to bring everyone up to
speed:
a) we will be able to have a phone line to process credit cards
b) Maryanne can decide whether to use the hotel lights or have DJ set up on Friday
and let things stand thru Saturday
c) the banquet testing will be on Jan 23 2009
Everyone is on time with everything which I appreciate Thank you again for sending Kelly and I your reports before todays meeting.
A great man once said " I have seen that in any great undertaking it is not enough
for a man to depend simply on himself," Lone man late 19th century
I am the convention chair but I need all your help Together we can and will have a
great convention.
Area 45 Convention chair
Joe M
` Co chair Patrick M report no report
Program chair Joanne C

The following occurred for this month:
Program chiar and co chair have met to work towards completing the written program
we are still waiting for the Marathon meetings to be filled out.
All speakers have been contatced again regarding travel arrangements The Alanon
speaker has confirmed her reservations.
We continue to select the readings for each meeting and workshop
The program is on target for all work to be done to date
we continue to ask for donations for the baskets. We will need 3 of each item This is last call for donations We will bring all the items to Maryanne at the Febuary meeting so she will have time to do the baskets prior to the convention Thank you
Joanne C program chair
Area 45 Convention
Registration chair-Debby

Hi!

Registrations have been trickling. I expect them to pick up now that the holidays are over. Nothing else to report.

Debby S.
Registration Chair
Treasurer Frank Z
BALANCE $5916.22 NO REPORT
SECRETARY NO REPORT
Hospitailty chair Marianne H
submitted skit for play

HELLO AND HAPPY HOLIDAYS!

STILL LOOKING FOR THE INSTRUMENTAL FOR THE STYX SONG. NOTHING ELSE TO REPORT. WILL BRING BRIAN AND IT'S BALANCE FOR WILSON HOUSE NEXT MEETING. SEE YA

MARIANNE HOUGH
HOSPITALITY CHAIR
Alanon chiar Helen Thanked AA members for attending New Years Eve Dance
Banquet Chair JUlie W
no report showed map for table
harp and piano up in the air lottery table set up
no meeting in December saved $5 on original centerpeice cost.
Joe M wants to know if Julie could get map of the Hotel on scroll paper
Data entry Colleen no report
Entertainment Marianne L no report
Marathon Chair Christina no report not in attendance
Public info Stewart no report
Set up and Security Wallace no report
Table mgr Tam S 1st draft sign in sheets for volunteers are statred
volunteered to be secretary for Kelly M at next meeting
Sales Chair Deborah D
asked for volunteers no report
Unity Chair Karen G
Announced group anniversaries and events going on in area The Wilson House trip is booked
Audio Chuck schedule for equipments needed microphones etc
needs to contact Joanne C utulizing equip from Area 45 he will rent anything extra Patrick M co chair has volunteered to keep audio
Old business
Joe M has not heard back from Vinnie from Cape Atlantic Intergroup
Paul B says that Al B didnt have #'s but he would get them
Open discussion
Joey C will give t-shirts out and there are extras
Sally needs to see Chrisanne and Deborah D after meeting
Joe O announced Laurie E's aaniversary and where she was speaking
Closed with responsibility
Tradition 9 and 10 Wallace
snacks Chuck Marianne H Lindsey and Pat
Respectfully submitted in love and service
Kelly M

December 2008 Minutes Convention Committee

2008-12-18T14:11:00.001-05:00

December 2008 Area 45 Convention Committee Minutes

Joe M opens meeting -Welcomes panel and new members
Karen G Tradition 7
Joe M gives contact info / spoke about Vinnie K
next meeting Jan 4 2008
Joe M announces we are ahead of schedule
announced Julie W and Banquet committee will go to tasting - Patrick
Joe, Julie W and one committee thats all

Convention chairs reports
Chair-Joe M
Good afternoon and happy holidays to everyone
I am an alcoholic and my name is Joe
Ive been in touch with some of my sub committee chairs everyone is
on time with their various duties, whi8ch I appreciate
Thank you again for sending Kelly and I your reports before todays meeting I want to thank everyone for their hard work
Please and I am sincere in this contact me if you need help with anything
By working together we will have another great convention Thank you for letting me serve you as the 45th Area Convention Chair Joe M Co chair Patrick M
No report
Program chair Joanne C
The following occurred for this month
-program chair and co chair have met to work towards completing the written
program we are still waiting for the Marathon meetings to be filled
-all the host and hostesses have been given the contact info to call the speakers
introduce themselves and welcome them to our customers
-we continue to select the readings for each meeting and workshop
-the program is on target for all work to be done to date
-we continue to ask for donations for the baskets for the speakers-we will need 3
of each item . Thank you
Respectfully,
Joanne C
Treasurer-Frank Z
No report balance of treasury-$3704.83
Registration -Debby SF

Hi!

Last month we had the envelope stuffing at my house. Thank you to all those who showed up and helped.

Last Wednesday Frank Z. and my always ready co-chair Joe C. came over and picked up the envelopes and they were mailed on Thursday.

I ordered the "special order" ribbons and I am waiting for the last of them to come in.

We had 3 registrants this month!!

I think that's everything!

Debby S.
Registration Chair

Hi,

I left something out of my report.
Stuart sent me some examples of meal tickets and I picked four. He will be bringing them to the meeting on Sunday for the committee's input.
Deb.
Unity chair-Karen G
Announced group anniversaries and events going on in the area Flyers are available for whom ever is interested

Congratulations to:
Frank Z-13 years
Wallace D-4 yearsJen H- 1 year
Jeanne W- 2 years

The Wilson house is booked for Jan 16-18 There is space for approximately 22 people if you include the apt.
13 people have signed up. Price per person has been calculated seperately and a copy is available. Price will reduce
or increase depending on how may people attend. Deposits are required by Dec 8th
Please give the deposit checks by that date
Meals prices are as follows Fri night supper $10 for those over 60 $8 sat breakfast is $8 Saturday supper is $15
they do not serve meals on Sundays. The local AA group puts out a continental breakfast on sunday morning.

Secretary Kelly M no report
Alanon-Helen
Hi Kelly, Our skit is coming along well. Writers are doing a great job. Alot of focus has been on the New Years Eve party. Held at the 1st Presberterian Church in Mearchantville. 8:30pm to 12:30. Music ,food ,DJ, balloon drop at Midnight. A fun safe environment.Tickets $15.00 before the 21st. and $20.00 thereafter. Hope to see alot of you there. It's a great time.. Thats all I've got. Hope all is well. Thank you for your service. Helen

Banquet -Julie W
The BAnquet committee met on 11-30-08
We discussed the following:
1)we have a new member Alice W
Alice will be our lottery table manager
2)finalized centerpieces
3)Jennifer will take care of balloons
4)we have interactive map game one for each table allowing all to participate
Respectfully submitted
In love and service,
Julie W Lindsey Lisa Jenn and Alice

Data entry -Colleen T no report
Entertainment-Marianne L
light issues still going on ,will make appt w/ Will KIng and also speak with DJ about the lights as well
Marathon chair-Christine-not in attendance given by co-chair-Kelly
9 slots still available
Hospitality chair -Maryanne H
JOE AND KELLY,

SEVERAL OF THE GIRLS ARE GOING TO THE BREAKFAST THAT MORNING AT THE CARSLAKE COMMUNITY CENTER FOR OUR INTERGROUP. WE WILL BE THERE AT THE MEETING DEC 7. WE CHANGED THE WORDS TO THE SONG FROM JOURNEY TO COME SAIL AWAY TO AA. I STILL HAVE TO BUY THE CD. LOOKING FORWARD TO SEEING ALL OF YOU. DO WE OWE MONEY FOR THE WILSON HOUSE TRIP????LET ME KNOW.

THANKS
MARIANNE HOUGH
HOSPITALITY CHAIR
Public info-Stewart no info
Set up and Security-Wallace no report
Table manager- Tam sign up sheets are done asking for volunteers for fruit asking homegroups for donations?
Sales Chair- Deborah D not in attendance-co chair gave report -Toya no report
Audio Chuck no report
Old business
Joe M spoke to Cape Atlantic Roundup about the extra t-shirts
Tam says medium and large sold the best xlarge also sold well
Joe M says 30 lge 30 x-lge and 30 med
Tam said they sold 400 shirts approximately
Elaine says she will ask at Capeatlantic Intergroup
Paul B says he will call Al B and get exact #'s
Joey C will take our orders for the committee's t shirts today
Joe M asks if anyone has anything else to add to meeting
Snacks Joe M
Paul B
Joe M asks Maryanne H to do Tradition 8
Responsiblity Pledge
close

Respectfully submitted in love and service
Kelly M-45th convention secretary

2008-12-07T09:57:00.001-05:00

November Area 45 Convention Committee Meeting Minutes

Joe M opens meeting and welcomes panel members
Fred E Elaine M and Jimmy S
Kelly M reads minutes from last month
Tradition 6 - Julie W Banquet chair
Convention Chair's report : Good afternoon
Im an alcoholic my name is Joe
Im very glad to see everyone . As we can see there are a few of us who are not here today
because they had different events to attend, so we should be able to move along rather
quickly today.
Registration fliers with the changes suggested at last months meeting were sent to Debbie and Pat
Ive been in touch with most sub committee chairs. Everyone is on time with their various duties,
which I appreciate. I will allow them the chance to bring you up to speed on their efforts. I want to
thank my co-chair Pat for sending out the meeting reminder email to all of you. I was visiting family in
Alabama and I appreciate your back up Pat.
Thank you again to those of you who sent your reports in to Kelly and I before todays meeting. I want
to thank everyone for their hard work. As the convention nears a lot goes on that committee members
know about. Without all of you working together this convention wouldnt happen. Area 45 is well-known
for having the greatest convention around, and that is because of your efforts.
Please and I am very sincere in this, remeber that you can call Pat or myself if you need help with anything
We have done many of the jobs you are doing now, and are only too happy to share our experience with
you. You dont need to struggle or become frustrated. This will be especially importnat to remember as
the convention draws closer.
Thank you for letting me serve as your 45th Convention chair
Joseph M
45th committee chair
Area 45
Southern New Jersey

Area function: area assembly Nov 9 2008 Collings Ave Collingswood Nj 08108
Section 2 registration 8:30 am New GSR/DCM orientation 9 am
Assembly meeting 10 am please get directions from calendar

Co chairs November report
Good afternoon everyone,
Can you believe it’s less than 5 months until the convention? I hope everyone is doing well.
If anyone needs anything at all in the coming months leading up to the convention, please do not hesitate to contact me. My email is cochair@snjaaconvention.org and my mobile number is (609) 892-****.
We have gotten a lot done; but still have a lot left to do.
We did get the registration flyers printed. I will leave that for the registration report.
We will be ordering the souvenirs most likely this month or early next. I will keep you informed about those.
The convention website, http://www.snjaaconvention.org/, has the convention logo and a few new buttons to match. The registration flyer is now available for download on the website and the secure online registration will be up and running within a few days. And I really want to thank Angela R. for her assistance with that.
Thanks so much.
Pat M
God bless,
45th SNJAAGSA
Convention
Co-chair

–
Pat M
Committee Co-chair, 45th Annual
Southern New Jersey Area 45
General Service Convention

Program chair's report:

The following occured for this month:
Program chair and co chair have met to finalize the written program. We are waiting to receive the info
for the Marathon meeting portion. so the written program may be completed
We continue to select the readings for each meeting and workshop
The program is on target for all work to be done to date
The convention flyers have been printed and we have started to distribute them
We continue to ask for donations for the baskets for the speakers- we will need 3 of each item Thank you
Lastly I will miss you this month both myself and Sally my co chair are in Ocean City Maryland at an AA conference
with convention flyers of course!
Respectfully
Joanne C
Program chair
Area 45 convention

Treasurer Report Frank Z
Again not much to report on Joe C and myself met at Debby's house yesterday to go over the inventory and I worked with
Debby to get the pcpro program up and running. Commerce Bank is changing names to TD BAnk It will have no effect on our
banking Our checking acct balance is $4112.17 If you have recepits for purchases please foward them to me for re-imbursement
I will be working this month to get the credit card program up and running for the registration table. End of report

Hospitality report Marianne
Joe and Kelly,
all of the girls from Trenton will be on retreat the November 2'nd convention committee meeting. So we will not be there. there is nothing to report at this time for hospitality for November. We are trying to get info on songs for hospitality to use like we mentioned before. See you in December. Also I may have to work the 1'st Sunday in Jan. 09 but the other girls will be there.
Marianne H
Hospitality Chair

Secretary no report
Alanon report -Helen

Hi Kelly, Not a whole lot to report. The script for the skit is being worked on weekly, rehersals will start in the new year. We are working on our New Years Eve party. Once all the details are in on that, I'll bring in some flyers. That's all she wrote. Hope you are enjoying your day, and thank you for your service. You do a GREAT job.
Helen

Banquet report
Banquet committee met on 10-26-08 We discussed the following:
1) centerpeices
2) table cloths
3) discussed interactive map game
Respectfully submitted
with love and service
Julie Lindsay Lisa and Jenn

Registration rep[ort

Hi!

This month Joe sent me the registration form for my review and we made a couple of changes.
Frank and my co-chair Joe C.came over and we went over the PC Charge program and we ordered all our supplies. We are ready for registrants!!!

Debby S.F.
Rigistration Chair

PI chair
Info for fliers have been sent to GSO and the Grapevine
Stuart

Table manager no report
Setup and Secuirty no report
Sales Chair no rep[ort
Unity Karen
Announced anniversary celebrations in our area Flyers are available for whoever is interested
Congratulations to Scott J celebrating 2 yrs
The Wilson house is booked for Jan 16-18 There is space for approximately 22 people if you include the apt.
13 people have signed up. Price per person has been calculated seperately and a copy is available. Price will reduce
or increase depending on how may people attend. Deposits are required by Dec 8th
Please give the deposit checks by that date
Meals prices are as follows Fri night supper $10 for those over 60 $8 sat breakfast is $8 Saturday supper is $15
they do not serve meals on Sundays. The local AA group puts out a continental breakfast on sunday morning.

Data entry no report except they have new member Jennifer
Audio no report
Marathon Chair Christine
There are 14 open slots none of the GSR's or DCM's have repsonded
Nov 9 filling up remaining spots at area assembly
They also attended Day of Sharing and filled some spots
concentrated on undesired meetings first so that the meetings will be easier to fill at end

Marianne Entertainment
Lighting issue she must contatc Will King at hotel to find out about it.
nothing else to report

Pat M asks that everyone let Chuck -Audio chair know what they need

Open discussion

T shirt "how may extra shirts"
Chuck- same question can we afford extra
Frank Z personal opinion "they will be sold"
Kelly asks former sales chair Christine how many people asked for shirts lasy year?
Christine said alot of people.
Joe C needs t shirt order by 8 weeks before convention.
Joe C says that he and Debby can get a feel of how many to order from registration
Jimmy S makes suggestion that we ask Area 44 how many they order
Patrick M suggests committee order early fopr tshirts great job on pricing
Joe M wants vote does everyone want t shirts before convention
Yes- bring $10 to next committee meeting and size
Elaine M thinks it importnat we pay full price for them

Debby SF asked about drinks being available at the banquet asked for pitchers at the tables
Frank asked why banquet menu has been picked already when the Banquet committee hasnt even done taste test
Joe M exp[lained that the menu will only have chicken beef and vegie choice

Snacks -data entry committee and Paul B
Karen G asked to do Tradition 7

Closed repsonsility pledge

Respectfully submitted
Secretary Area 45 45th convention
Kelly M

45th Area 45 Convention Minutes October

2008-10-20T17:30:00.001-04:00

45th Area 45 Convention Meeting Minutes

Serenity Prayer
Introductions panel members
Contact info for chair given
Next meeting Nov 2nd 2008
Convention Chair report-Joe M
Good afternnon I am an alcoholic and my name is Joe M.
I am very glad to see everyone
I attended the Area 45 convention taking note of the way they handled some of their projects.
I finished the registration flyer with the changes and sent it to Pat
I have been in touch with Pat,Marianne H Tam Debby and Joe C
each committee will bring you up to speed on their efforts
Area functions:
CTF is hosting its conference on Oct 11th at Lamrd Church in Pitman
Day of Sharing will be Oct 18th in Bordentown
Please get directions offf the Area calendar for both events
I want to thank again those of you who sent your reports to Kelly and I before todays meeting.
It is a great help when everyone works together.
Please call myself or Pat if you need any help with anything.
By working together we will have a great convention!~
Thank you for letting me serve as your Area 45 Convention Chair
Joe M-45th Committee Convention Chair
Co-chair-report Patrick

Co-chair’s report, Sept 14th 2008
Since our meeting last month I did get the samples of the cups, mugs and pens. I will pass them around for everyone to have a look.
Also here is a little sample of what our 45th logo might look like on a t-shirt.
And thanks Joe C. It looks like we’ve gotten some great prices on the t-shirts as well. And I want to be sure to thank everyone for their hard work. As the convention nears, a lot goes on behind the scenes that take up time and effort. So thanks.
Everyone be sure to contact me with anything at all; I’m standing by to help in any way that you may need. My information is on the contact sheet.

–
Pat M
Committee Co-chair, 45th Annual
Southern New Jersey Area 45
General Service Convention

program chairs report-Joanne C The following occurred for the this month:
*program Chair and Co Chair met several times to finalize the written program.
all workshops chairpersons have been called to confirm the title of their
workshop and their participation. The readers for each workshop have been
confirmed. We are still workingt didligently to complete the Marathon meeting
portion of the program. The written program will be completed this month.
*Dorothy H has graciously agreed to be the Friday night speaker from GSO
I have spoken with her and she is looking foward to joining us! Fred E Area 45
Delegate will ber her host.
*Calls were made to our Saturday night and Sunday morning speakers. Their travel
arrangements will be made after January 1 2009.
*We have been in contatc with the Alanon chair Helen and have finalized their portion of the program.
They have confirmed their speaker Larcene G of Hawthorne Ca and a confirmation letter was sent to her.
At this time we need to continue to ask for donations for the baskets for the speakers-we will need 3 of each item.
Currently ,we have NJ lighthouse magnets salt water taffy and tasty kakes.All donations are graciously accepted.
Please see me after the meeting if you would like to donate. Maryann has one again agreed to make the baskets.
Thank you Maryanne.
Lastly we would like you to participate in selecting the readings that are read at each meeting and/or workshop
at the convention. If you have a favorite paragraph from AA approved literature,let us share it at the convention.
Once again please see me after the meeting,so I may take youyr suggestions.
Respectfully
Joanne C Program chair
Area 45 convention
Treasurer report Frank Z
Again its been a slow month not much happening.On Oct 2nd Joe C and myself meet at the postoffice to open our post
office box ,Joe will carry the registration forms. He will be my liaison for the registrationforms. Our postoffice box address
is PO Box 116 Audubon NJ 08106. This will be where all the convention mail and registration forms will be delivered. Now treasurer
report our balance is as 10-04-08 is $4350.66 if your purchasing material for your committees please email your receipt or send
it to the po box then I will send you a check or give it to you at the next meeting. Thanks for leeting me serve as your
Convention treasurer. end of report....
Registration report Debby SF

HI!

Spoke with Joe Mc. about last month's meeting and about printing of registration flyers.

Frank Z. has graciously agreed to come over again along with my Co-Chair Joe C. to go over the PC Program (compuer glitches last time).

I hope to get together with Tam, my table manager soon about scheduling.

Debby S
Registration Chair

Hospitality Chair report Marianne H

reporting for hospitality
still nothing new to report
confirmed and approved from the last meeting we are wearing sailor hats to be in the theme of the logo.
carol lapalante was going to order them to take a look at them.
looking forward towards the next meeting.
Marianne Hough
Hospitality Chair
Banquet chair report Julie W
The Banquet Committee met on 9-28-08
We discussed the following:
1.ideas for the table settings
2.different centerpieces
3.possibility of an interactive treasure hunt game
4.still inquiring about a pianist/harpest depending
upon which is easiest to navigate in the Riverside Room.
Respectfully submitted,
With love and service
Julie W,LindsayF,
Lisa Z,Jen M

Data entry report-no report
Marathon report-no report
PI-Stewart-contacted Grapevine for date of convention to be advertised
no other report was received
Set-up and Security-Wallace- new head sets were purchased end report
Table manager -no report
Sales-no report
Unity report-Karen G
Announced group anniversaries,celebrations and things going on the area.Flyers are available for
whoever is interested.No member anniversaries since our last meeting.
The Wilson House is booked for Jan 16-18.There is room for approximately 30 people.
price per person is estimated to be about $200 per person.Price will reduce or increase depending on the attendance of people.
Deposits are required by Dec 8th meeting.
Meal prices are as follows:Friday night supper $10 ( $8 for those over 60) Saturday breakfast $8 Saturday supper $15
We don not serve meals on Sunday
The local AA group put out a continental breakfast on Sunday morning before the "as Bill sees it" meeting for a donation.

Audio chair report-no report

Open discussion
voted on travel mugs:green handled mug won
Kim asks what color we will order travel mugs in ??
Juliw W has question for Joey H Area 45 chair
Frank Z and Joey H explain the coffee monitoring siutation for the charges at the convention
Marianne and KIm ask about budget and what some of the charges are for.
Joe M explains concept of budget and convention
Joey C -co chair registration gives T shirt quote
2xl's will be available They will probaly only be pre-paid
T shirt questions
Tam
Kim
Robbie all commented on pre paid situation
Chuck-Audio wants to know if we can afford to speculate the cost of the t shirts
conversation is tabled until next month
Joe M would like to see piano or harp played at the Banquet.
Marianne and Frank ask about the cost of the pianist
Close meeting -Responsibility pledge
snacks-Marianne L Marianne H Robbie and Pat m

Respectfully submitted with love and service
Kelly M Area 45 Convention secretary

45th Area 45 Convention Committee Minutes Sept 2008

2008-10-01T00:15:00.004-04:00

45th Area 45 Convention Committee Meeting Minutes September 14 2008
Introductions
New members-Kelly ,Patricia,Margaret,Joan,Lisa,and Kate
Welcomes panel members
Tradition 5-Frank Z
Chair gives contatc info
Oct 5th next meeting
Mnthly timetable is on schedule
Marathon meeting cards with topics are distributed
Chairs report-Joe M
Good afternoon,I'm an alcoholic my name is Joe
I'm very glad to see everyone.I know it is a very busy day with alot of driving by
supporting the Cape Atlantic Unity Breakfast earlier today and then making it up
to Hammonton.
I attended the Area 45 Area Assembly hosted in Bordentown Section 1 on August 10th
Pat Eva and Joanne Christina and Sally met at my home to pick topics for the Marathon
on Aug 27th Christina will give you the outcome of that meeting.

On the 30th I attended the pool party at Kim and Tony's house.I want to thank Kim for
opening her home to us for the pool party.It was a great time for all,letting everyone a
chance to see each other outside of the convention arena. Had anyone seen us there
they would know that we are not a glum lot.I had a great afternoon and Tony is a
fantastic cook.I want to thank Karen our Unity chair who coordinated the party. I dont
think anyone went hungry for lack of food.Thank you again Kim and Karen.

On the 7th of Sept,I attended the Area Inventory in Bordentown.
I finished the flyer for Registration and sent it to both Pat and Debby.The one you will
see here is Debbys pick.It would be great to get them in early next month.

I worked on the Registration and Program convention flyers and they only need the PO
box before we can set up a stuffing party.
Area Functions
CTF is hosting its conference on Oct 11 2008 at Lambs Rd in PitmanDay of Sharing will be held Oct 18th in Bordentown
Please get directions off the Area calendar for both events.
Please call Pat or myself if you need any help with anything.
We will have a great convention Great only by working together.
Thank you for letting me serve you as the 45th Convention Chair
Joseph Mc 45th annual convention chair
Co-Chairs report Pat M
Co-chair’s report, Sept 14th 2008I’m very happy to be here with all of you as we gear up now as the convention is only a little over six months away.
I know that Registration and Program have been working very hard this past month and a half, as well as many other committees. Thank you all for your hard work.
Several of us met at Joe’s home for topic selection. So, thanks Joe for your hospitality and thank you Elaine for the delicious meatballs.
As many of you know we selected a terrific logo at our last meeting. Thanks to Mary Ann and to all who submitted their ideas.
I have printed out a few pictures just so that the committee can have an idea of what an inexpensive memento and some of the mugs might look like. The convention logo is on only one of the travel mugs so you all might get an idea what they will look like when completed.
And as always, please remember to use me. If anyone has any needs at all, please get in touch with me. My email and phone number is on the contact sheet.

–
Pat M
Committee Co-chair, 45th Annual

Program Chair Joanne
The following occurred for the month:
*Joanne Sally Joe M Patrick M Christina and Kelly B met at Joe M's.
on Aug 27th to select topics for the marathon meetings. We had
delicious food great fellowship and got the work done. Thank you Joe for opening your home to us!
*We were sorry to hear the passing of our Friday night speakerAndrew T from GSO-we will remember
him in spirit and the love of our fellowship.Fred E Area 45 Delegate has chosen and confirmed another
speaker
*calls were made to our Saturday evening and Sunday morning speakers to touch base and say "hi"
in our typical South Jersey manner.
*we have been in contact with the Alanon chair and they have chosen their speaker and are currently
making final arrangements to confirm her.
*we have been working on the written program and it is coming along nicely however we are still waiting
to hear from some of our workshop chairs to provide the name of their workshops so we can finalize
our written program within the next 2 weeks.By the way the logo is looking fantastic!!! Great job!
*program chair did attend the pool party it was awesome!! Thank you Kim!
*the hosts and hostess for all 3 speakers have been confirmed.
At this time we need to start asking for donations for the baskets for the speakers -we will need
3 of each item. For example 3 boxes of tasty cakes 3 boxes salt water taffy Please bring your
donations to the next meeting All donations are graciuosly accepted.
Lastly and most importantly we would like you to participate in selecting the readings that are read at\
each meetingand/or workshop at the convention.If you have a favorite paragraph from AA approved literature
let us share it at the convention.Please send the book title-ie Big Book Living Sober 12 and 12 or any AA approved
literaturewith the page # and the paragraph or first few lines of the reading to my email or co chairs.
Our email addresses are in the convention committee4 contact list.
Respectfully
Joanne C
Program chair
Area 45 convention
Treasurers report Frank Z
Hi everybody my name is Frank and I am an alcoholic.Here is your treasure report for the mnth of Sept.Again really
not much to report on I attended our annual pool party in August really had a great time who ever made the chicklen
did a great job! I went to Debby's house with her co-chair to inventory the registration stuff; Ialso tried to show Debby
how to use the pcpro credit card programbut her internet service was going in and out so we were not able to process
any credit cards. I will be going back to Debby's when her internet connection is fixed.I will be opening our PO box at the
end of the month so we can add it to the flyer also we want to add on the flyer that there will be a credit card machine
at the registration table.Now the treasure reportwe have balance of $4379.96 as of today if anybody has receipts please
give them to me so I can pay you.Thanks for letting me serve as your treasurer ...end of report
Hospitality Chair -Marianne H
Joe,

All of us from Trenton are coming. Unfortunately we are not doing the breakfast we have our area bookers 4:30 am Sunday. So have a good time at the breakfast. I will see you Sunday. Again I e-mailed you and Kelly 2 weeks ago to let you know we are coming. Regarding Hospitality we have decided to wear sailor hats. Carol Laplante will give more info. The girls had a great time at the pool party. There is nothing else to report.

Marianne H
Hospitality Chair

Registration Chair Debby SF
Hi I am away so my trusted Co-Chair Joe C.will be giving this month's report.

Frank, Kelly, Sharon and Joe C. came over and we went through all the registration inventory to get an idea of what we had and what we need to order. Frank began to show me the basics on how to work the PC Charge Pro (crdit card sofware). I will be getting together with him again in the near future. (thanks for your help Frank)
Thank you Joe C. and Sharon for your work on the inventory.

Debby S.
Registration Chair

Alanon report-Helen no report
Banquet Chair -Julie W
We have a new member:Lisa Z she will be the secretary of the Banquet Committee.
We will begin working on color schemes,centerpeices,and entertainment for the
banquet at our next meeting which will be this month.
Respectfully submitted
with love and service,
Julie W,Lindsay,Jennifer and Lisa
Data entry report-Colleen
Hey Kelly,
I just wanted to let you know that I don't really have a report except
that we have another committee member Caitlin M.
Thanks!
Colleen.
Entertainment chair Marianne L no reportMarathon Chair-Christina SGood Afternoon, The status for Marathon meetings is as follows. Cards with the time slots for Marathon meetings were handed out at the last assembly meeting in Bordentown to the area 45 section leaders. Joanne, Pat, Joe, Sally, My Co-chair Kelly, and I all met of Joe’s house and chose the marathon meeting topics. Thank you for your help. Please feel free to look at the list I will pass around. At this time there are not any responses by mail or email to the cards sent out.(It was just brought to my attention that there might be a problem with my address) After reviewing the file my address is missing my apartment number. The cards should read.apt c2 which was left off Christina S. PI Chair Stewart no report Set up and security Wallace no report Table manager-Kim gave report never received written or emailSales Deborah Dannounce Toya as co chair Excited about having T shirts to see this year.I know numerous people have asked for them in past.Our part will intensify closer to the conventionRespectfully submitted Deborah DUnity chair-Karen was unable to make it Joe M gave in his reportAudio-Chuck no report Chair announced compsNew biz-Fred E announced new Friday night speaker Dorothy HurleyLogo discussionJulie W wants to omit circle around logo Lisa suggests the journey begins on the front of the shirt and logo w/sailboat on back vote -omitting circle around logo unaminousWallace says double printing front and back will cost too muchFrank Z says he will go to his friend who is a printer he will discount ussizes will include sm med lge and xlPat M will bring examples of the t-shirts so we can vote Frank Z asks for the timetable for the flyer to go out wants t-shirt and cc availablity on flyerTim is looking into a sunfish boat to bring to convention from Collingswood Yacht Club snacks Carol Joanne Toya and Joe M responsibility pledge in closing respectfully submitted Kelly M

Thank You

2008-09-10T07:21:00.001-04:00

Kelly;
Just a note of thanks for keeping up with the minutes both to me and the Blog.
Joe 45th Convention Chair

Area 45 45th Convention Committee Meeting Aug 2008

2008-08-19T11:44:00.001-04:00

Area 45 Convention Committee Meeting Minutes August 2008

I. Welcome and Introductions
a. Area 45 panel members
b. convention committee members and new members
Ashley and Ray
II.Serenity Prayer
III. Traditon Four
Debby S.F.-registration chair
IV.Committee reports
a.Chairs contatc info
b.Convention meeting dates
c. Review convention guidelines
d.Mnthly timetable
e.Committee reports
i.committee chair Joe Mc

45th Convention Chair Report August 3, 2008

Good Afternoon ;

I’m a Alcoholic, my name is Joe, Area 45’s, 45th Convention Chair.

On July 25th – 27th I was lucky enough to be able to attend the Missouri State Convention in Jefferson City, Mo. Besides seeing some old friends and making some new ones, I was able to watch another convention committee at work, and took away 1 or 2 ideas.

The registration flyer has been worked on and is waiting for our 45th Convention Logo. It appears that we will need to add a separate sheet for the tee shirts or figure how to squeeze the order form into the registration form.

Our Treasurer, Frank Z. and I met with the Budget and Finance committee to work our a few details and now have an approved budget to work with. While our budget is now a working budget we still must look at the rising costs on everything from travel to food and all the little items that add up to save where ever we can. I am confident that working together we can accomplish even more savings.

The Program and Marathon chairs along with Our Co-Chair will be meeting at my house on Wed. August 6th, to discuss Marathon topics for our Convention. We will be able to hand out the Marathon Meeting cards at the next assembly.

Our next Area 45 Assembly will be hosted by Section 1, on August 10th in Bordentown. Please get direction off the Area Calendar. I know that I keep telling you that the money that the Convention makes goes to support the other committees to do 12th Step work throughout Area 45. Here is a way for you to find out how and where those committees spend the money that comes in part from this Convention, that all of you work so very hard on all year. Attend the Assembly! Listen and ask questions if you are confused about anything.

Section 1 will also be hosting the inventory this year in Bordentown, on September 7th, another Area event that is very informative.
Because of the Area Inventory we will be holding our Convention meeting on the 14th of September.

I know that September 14th, is also the Unity Breakfast in Cape Atlantic and that is important to a lot of us. Please remember that our convention is moving forward and that we need as many people here as possible to keep the momentum going forward. I know that is a lot of driving in one day, having done it myself, so it is possible to do and enjoy both.

I want to thank those of you who sent your reports in to Kelly and myself before today’s meeting. It is a great help when everyone works together.

Please call Pat or myself if you need help with anything.

We can make this Convention Great only by working together.

Thank You for letting me serve you as your 45th Convention Chair.

Joseph McAndrews

Committee Chair, 45th Annual

Southern New Jersey Area 45

General Service Convention

ii. co chair report Pat Mc

Convention Co-chair’s report:

Hi everyone,

Happy August.

Not a whole lot to report this month. Thanks to Debbie and Joe, I had an opportunity to look at a preliminary version of the registration flyer and I believe that’s coming along well.

I had a chance to speak with our program chair and I know things are going right along with the program.

And again, please be certain to contact me if you need any assistance or just want to involve me in something. My information is on the contact sheet.

This month, after the logo has been selected, I will be getting confirmation of the types of things that we will make available at the convention. Like mementos and mugs for sale.

I’m looking forward to seeing everyone at the pool party. I hope I see everyone there.

God bless,

Pat

–

Patrick McKnight

Committee Co-chair, 45th Annual

Southern New Jersey Area 45

General Service Convention

read .
iii.Program chair Joanne

All panel chairs have been selected and confirmed.The chairs have been asked to have all panel title with outline to Program chair by Aug 25 2008.Working on finalizing paper program,still need readers for Saturday and Sunday Sunrise Spritiual meetings
A sign up sheet will be circulated at Aug 2nd meeting. Final program will be ready for press by Aug 31 2008.Speaker tapes and program info shared with Alanon chair-Helen. Marathon meetings co chair worked with former Marathon meeting chair to identify process to confirm meeting chairs -thank you Wallace!Meeting schedule for Wednesday Aug 7th to select topics for marathon meetings. Meeting is with Chair,Co chair Marathon Chair and her committee,program chair and co chair.Distribute marathon meeting list at Area 45 aug 10th (Christina).
Ameeting will be scheduled for Sept to select readings and a volunteer typist ,sign up sheet will be circulated at Aug meeting.Baskets for speaker Mary has volunteered her services again Thank you Beginning with the next meeting please bring donations 3 of each item.Program chair will contatc each speaker next month to discuss travel arrangements.
Yours in love and service
Joanne C Area 45 program chair 45th Convention
iv.Treasurer Frank Z
Again not much happening.Joe Mc myself Area chair Joey H Steve G and Heatheranne S met at Joe H's to review budget and discuss any issues.Our acct balance is $4660.51
Respectfully submitted
Frank Z.
v.Registration Chiar-Debby SF.
no report
vi.Hospitality Chair-Marianne H
no report
vii.Secretary -Kelly M
no report
viii.Alanon Chair-Helen
no report
ix.Banquet Chair Julie W
We have a new committee member Jennifer Mc.We have not done any committee meetings because we are awaiting the art graphics for the convention to be submitted.
Respectfully submitted
with love and service,
Lindsay F Julie W and Jennifer Mc
x.Data entry Colleen
no report
xi.Entertainment Marianne L
no report
xii Marathon meeting Chair Christina S

Not much to report

My co-chair and I will be meeting on Wednesday, August 6, with The Joann to discuss the topics for the marathon meetings after that I should have more to report.

xiiii.Public Information Stewart

no report

xiv.Set up security Wallace

no report

xvi.Table manager Tam S

no report

xvii.Sales Deborah D

no report

xviii.Unity Karen G

Unity

Karen G reported:

Announced group anniversary celebrations and things going on in our area.

Member Anniversaries for July

NAME
DATE
YEARS

Chuck Miller
7/24/2002
6 yrs

Updated the member contact sheet. There is still a lot of missing information. Passing around for any updates. If your anniversary is not announced, it is because it is not listed on the contact sheet. If I missed anybody, please announce now so that we can celebrate with you.
Pool party is arranged for August 24 at Kim’s house in Hammonton. Time is 1:00 PM. Directions passed around.
Passed around sign-up sheet for Food and stuff needed for Pool party. Everyone please bring chairs. We are going to have a great time. Kim has a big back area with a huge pool and room for some games and fun.
Wilson House booked for January 16-18. Will discuss details at next month’s meeting. We have plenty of time.
xiv.Audio Chuck

no report

V.Old Business

a.Logo for theme (The Journey Begins)

b.pick logo art work

committee voted for sailboat idea submitted by Marianne L

VI.Wilson house and other events

swim party Aug 24 2008 -sign up sheet /food etc circulated

VII.Open discussion

Stella J inquired on the amount of people the budget was based on for the convention

Joe M answered 1258 this was done on a % of Liz,Kathy R and Alcie W's conventions.

VIII. Sept agenda and snacks

a.Traditon 5 will be done by Frank Z (treasurer)

b. snacks-Joey C an Robbie T

Joe O suggests we start meeting at 1:30 next month because of Unity breakfast all agree

Reading by Joe Mc

Close of meeting Responsibility Pledge

Respectfully submitted

Kelly Mc secretary Area 45 45th Convention

July 2008 minutes Area 45 Convention Committee

2008-07-28T12:08:00.000-04:00

45th Area 45 General Service Convention July 2008

I. Welcome and Introductions
a. Area panel members
b. new convention members
II. Serenity Prayer
III. Tradition III :Stewart

a.Julie W makes a motion that the minutes be accepted by the body of the committee
motion is accepted to accept minutes as written in the hand outs.
minutes will no longer be read at meeting

IV Committee reports
Joe Mc- Chair

45th Convention Chair Report July 13, 2008

Good Afternoon ;
I’m a Alcoholic, my name is Joe, Area 45’s, 45th Convention Chair.

It’s great to see all of you here. Thanks for taking time on a summer day to be with us. Today is an important meeting as we will be considering artwork to support our theme that was selected last month, “THE JOURNEY BEGINS”. Our convention logo will come from this.

Just as our recovery is a journey for each of us as individuals ,so the process of putting together a convention is a journey for this committee; one that I am proud to be sharing with all of you.

Pat Mck. And I met with Mr. Will King of the Crown Plaza Hotel and talked Contract pricing for the rooms and the move back to the crystal ball rooms for the Red Ball meeting on Friday evening.
Dinner on Friday night will be served in the Terrace Room. As previously stated, this will save $10.00 per person. Buffets cost more because there are normally three entrees, and the price is based on the highest priced entrée.
We also talked to Mr. King about the BEO’s and received this years copy for us to browse over.

I met with our Pat, Co-chair and Frank Z. our Treasurer to finish the budget. This budget has been submitted to Steve G. the Budget and Finance Chair for the Area, for approval. We wait with baited breath.

We are looking into other ways to increase the Convention’s income.
We have an idea or two; one will be a better monitoring of the Friday and Saturday nite dances.

Putting signs up at the refreshment stands in the hotel lobby and on the Marathon meeting floor.
Many people come into the Hotel and use this service provided for the Conventions clients. While they feel that they are doing nothing wrong it is costing the Convention in a number of ways. One is that we are paying for all that coffee, and tea.

Two, the hotel takes an average of the people in the hotel for the weekend, which is how we are charged. So these free loaders increase our daily average count. This goes for the people that just walk into the hotel and walk up to the Marathon Meetings, saying that “I’m just here for a meeting.” That’s great only don’t do it on the Conventions dime.
Everything that gets taken away from the Convention means less that Area 45 has to work with. While we want everyone to enjoy themselves, our primary purpose here is to raise money for the Area.

I have started work on the Registration Flyer and the Program Flyer.

I can be reached by phone at home or on my cell (), or by email
Please get in contact with me if you need anything or if you want to talk about anything at all. If it seems important to you, it probably is. So please, call and share your thoughts with us.

Remember that the only bad question is the one that isn’t asked.
Also, the only people that don’t make mistakes are the people that don’t do anything.

I will be out of town starting Saturday the 19th until the 30th. You can still call me or use Pat McK.

Our next convention meeting is August 3rd.

Thank You for letting me serve you as your 45th Convention Chair.
Till We Meet Again
Yours in Service
Joe

Joseph Mc Committee Chair, 45th Annual
Southern New Jersey Area 45
General Service Convention

Co Chair -Patrick M

Here is my report:

Hello every one,
Thank you all for coming out on this glorious July day; and thank you all for your service to this convention. I’m really looking forward to continued work with everyone this year.
June and the first half of July were not quite as busy as May had been nor as busy as it is soon going to be. Last month as you heard, The Chair, Treasurer and I met again as a finance committee to finish up the 45th budget. That went well and the 45th Convention budget has been submitted to the Area Budget and Finance Committee for final approval.

Hopefully today we will have some great logo ideas to vote on. After the logo is chosen, I will start getting proposals from vendors for mugs and mementos. . We have a good shot at getting some excellent quality mugs and mementos at a very reasonable nice price.
Some of the chairs have contacted me this past month. Joanne just copied me on an email to include me in the meeting to choose topics. Thanks Joanne.

Once again, please don’t hesitate to contact me if there is any way at all that I can help out. My phone number and email are on the contact list.
Thanks & God bless,

during reports Julie W has questions about the persentage of what we are losing for people who do not pay for admission

Joe M answers about $1400 in estimation

Stella J wants Beo explained -Co chair Patrick explains\

Debby S Font -registration chair gives out new email

Program chair report Joanne C-met with our program cochair-Sally F on Wednesday July 9th we accomplished alot

1) sent out confirmation letters to all of our speakers

We have our host and hostess for Saturday and Sunday speakers

Chris and Laurie C and Fred E will host Andy T from GSO

2) Have to arrange a meeting with Christina and her committee to pick topics for marathon meetings we can come to you

3)we need trinkets for the speaker gift baskets 3 of any item

God bless all

Love and Service

Joanne C

Registration report-Debby S Font

Hi!

I have received the Area 44th Convention Data Base and am currently going through it to fill in any missing information....zip codes, ect.

Also, I will be using my business email address for all future Convention business.

Thanks,
Debby S.
Registration Chair
Treasurer report Frank Z

Hi everbody I am Frank an alcoholic,Treasurer report for this month,its been slow month not much to report.On June 17th Joe,Pat and myself met at my house to finalize the budget.Joe will be submitting to Joey H and Steve G for approvals.I sent the church a check for $330 for rent,I paid for the entire year.I f there are any committees who need a check for supplies please let me know after the meeting.Our checking acct balance is $4660.35 and it is balanced. All outstanding checks are in and were ready to go.In closing I want to wish everybody a safe and happy summer and dont take yourself so seriuosly:Tradition IV

Frank Z...

Secretary- Kelly Mc no report

Helen Alanon chair no report

Banquet Chair -Julie W and Linsay co chair

The Banquet Committee met on 7/10/08. We discussed the following:

1. Possibility of soft piano music for background

2. Our presentation to the committee of a logo.

Respectfully submitted,

With Love & Service,

Julie W. & Lindsey F.

Data Entry Chair Colleen

Hi!
it was really good to see you today! the data entry co-chair is Ashley
C. her h.g. is Cherry Hill Young People's Group. Her sobriety date is
8/6/07. If you need any more information just let me know.
Thanks!
Colleen.
Entertainment Chair MarianneContracted with Time Productions for Karaoke and DJ both Friday and Saturday Night.Was able to obtain $100 discount off regular prices.Contracts received and in hand - we will need $200 deposit now and $1300 balance to be paid at conclusion of Saturday night's entertainment.This is the same vendor who supplied karaoke and DJ for the 2007 convention. Since we were pleased with their services we decided to use them again.Respectfully submitted,Maryann LaSalle Marathon meeting Christina S-no report other than she announces Kelly B as her co-chair and acknowledges Joanne C's report to meet Public information Chair -Stewart-no report Set up and Security Wallace no report Table manager Tam S no report Cd Sales Chair-Deborah D not in attendance co-chair Toya reports no report Unity Chair Karen G reports Announced group anniversary celebrations and things going on in our area. Printed some flyers for whoever is interested. No June anniversaries on the new 45th convention member list. The current list is missing information. Passed a sign up sheet around to obtain updated contact information. Booked the Wilson House for January 16-18. There is room for approximately 30 people. Passed around the room selection map and price information. Will talk to Kim Di about the arrangements for the pool party on August 24. A sign up sheet will be passed around at the next meeting in August for food and drink contributions. Audio Chair- Chuck announces Scott J as co chair no report Hospitalty Chair not in attendane car trouble-report as follows:

I CALLED JOE MCANDREWS WE COULD NOT MAKE IT DOWN. OUR RIDE HAD A FLAT. SO FAR THERE IS NOTHING TO REPORT FOR HOSPITALITY. OUR TEAM CONSISTS OF ANNE CRAVEN, CAROLE LAPLANTE, DEBBIE DYSON, JEANNIE RAPPA, AND CHRISANNE. WE ARE TRYING TO RECRUIT MORE PEOPLE. AGAIN I APOLOGIZE FOR THE DELAY IN THE REPORT. SEE YOU NEXT MONTH IN AUGUST. PLEASE KEEP ME INFORMED OF ANY CHANGES JOE. BY THE TIME THE TIRE WAS CHANGED IT WAS 12:50PM. AGAIN I AM REALLY SORRY WE MISSED THE MEETING.

MARIANNE HOUGH
HOSPITALITY CHAIR

V Old business
reminder all reports must be sent to Joe M and Kelly M on or before the Friday before the convention meeting
a. Joe M asks for logos
Helen -Alanon chair suggests upside down triangle for logo and models her T shirt that shows design
Heatheranne suggests an AA symbol with the steps going up into the triangle and the spirit of the sunlight
Patrick B submits a sketch with a road on a nice path into the sun
Marianne has design she will bring next month of a sailboat on the ocean taking a journey
Chuck M asks to have this tabled until next month Marianne seconds motion accepted
Wallace states that pics can be submitted on blog
Patrick M wants logos and momentos to be done as cost effectively as possible

b.Joe M states speakers have been selected
c.Chuck wants to know who makes selctions for momentos and logos Pat M answers the convention committee
d. T shirts were brought up by Jeanie T ,Joe M says maybe for pre-registrants only
Julie W says so may people ask for the T shirts
Paul B says he can obtain t shirts
Alice W brings up that Robbie W was stuck with a bunch of T shirts from the round up
Robbie T suggests T shirts for pre reg and maybe print some extras
Christina brings up the fact that not everyone pre-registers
Scott suggests a machine to press our own shirts
Elaine M says pre reg so that next year more people will be apt to pre register
Joe M makes sugestion to dispense with moentos in pre reg envelopes
Patrick M explains the cost of the momentos ,they would like to keep it at 22cents each at 1200 people that would come to $264
Alice W talks about for the small cost it is something that everyone has always expected to receive and we should keep them
Stella wants to know what we can get for 22 cents
Patrick M says "a pen" he found on the internet that would sport the logo of this convention
Frank Z wants the subject narrowed down wants to eliminate the momentos from pre reg but still keep them available in some way
Patrick M makes a motion to have the momentos on the reg table not the packets
Stella says there was alreay a motion in place and Joe M asks for vote
All in favor to buy 1200 momentos and have them on registration table
e. Joe M will drop off Banquet suppluies to Julie W
VI Open Discussion
Alice W thanks Joe M,Patrick and Frank Z for help last year on the BEO's
Joe O announces injured friend in hospital
Tim wants the time limit on the speakers to be checked for taping purposes last year they went over the approximate time is 70 minutes and the speakers should be reminded of this.
Frank Z asks that hospitality be contatced about checking badges
Joe M says that he and Patrick M have some new ideas for the steering committee and wish to meet after this meeting with them
Joe asks Debby F to do Tradition 4 next month
Joe asks Helen and Patrick to bring snacks
we close with the Responsibility Pledge
Respectfully submiited
Kelly Mc -secretary 2008 General Service Convention

June 2008 45th Convention Committee Meeting Minutes

2008-06-12T11:13:00.007-04:00

45th Area 45 General Service Convention Committee Minutes June 2008

I. Welcome and

Introductions

a. Area 45 Panel members

b. New Convention Committee Members

II. Serenity Prayer

III. Traditon Two

Maryanne L

IV. Reading of the May 14th meeting

V. a. Chair gave contact info

b. Convention meeting dates

c. Review of Convention Guide Lines

d. Monthly timetable-database still in suspension

1st Budget meeting held

e. Committee Reports

i. Chair-Joe M-

45th Convention Chair Report June 1, 2008

Good Afternoon ;

I’m a Alcoholic, my name is Joe, Area 45’s, 45th Convention Chair.

We were lucky in catching an error in the new computer generated bill from Word Cassettes and received those
monies back. This of course was credited to the 44th Convention.

On May 18th I attended the Area 45 Assembly in Williamstown at the Pffiefer Center.

I met with Mr. Will King of the Crown Plaza Hotel and talked about food prices and rooms.
In one case we will try a served Dinner on Friday night. This is will save $10.00 per person. Buffets cost more
because there is normally three entrees, and the price is based on the highest priced entrée.
I will be talking to Mr. King again about having items like oatmeal served at breakfast and salads served during lunch.

I met with our Co-chair and treasurer twice to work on the budget. While we had hoped to put this issue to
bed early this year, it does not appear to be the case.
With rising costs on everything from travel to food it is going to be a little more complicated to reach a balanced budget this year, but I am confident we will accomplish that..
Hotel costs for food are 10% and above what they were last year. Rooms are up 4% which also increases the 8% occupancy tax.
We need to keep in mind that we are being charged $22.50 per person for the refreshment stations and that we
have to pay $31,000.00 dollars between food and the refreshments.
The two biggest income producers are,
1. To bring as many people as we can into our convention. (our Registration Fee)
2. A huge Saturday night Banquet is what we need to push us over that $31,000.00 dollar hurdle. Sounds easy, try setting up the Banquet on a $650.00 dollar expense account, while thinking about the plate per-person cost.
We will keep working on the budget until we can hand in the most cost effective one.

I know that a lot of the committee chairs have found co-chairs and I will let them tell you about that. I want to thank those of you who sent your reports in to Kelly and myself before todays meeting. I want to remind the rest of you that it is imperative that you get your reports in to us by the Friday before each meeting.
I am required to report to the Area Chair before this meeting; I cannot do that unless I have your reports.
Fred E. our Delegate has a Friday night speaker and I won’t spoil his surprise.

Lastly I want to let everyone know that I’m here to help in any way that I can. At any time; you can call Pat or myself. Everyone is new to their jobs this year, and you aren’t expected to know everything. .
We all need to work together to pull this together.
I can be reached by phone at home or on my cell My email is easy it’s
fonzie1@verizon.net

I will be out of town starting Tuesday the 3rd until the 10th or so. Our next convention meeting is July 13th.

Thank You for letting me serve you as your 45th Convention Chair.

Till We Meet Again
Yours in Service

Joe

Joseph Mc

Committee Chair, 45th Annual

Southern New Jersey Area 45

General Service Convention

ii.Co Chair's report Pat M-Thanks Joe Mc for appointing him co-chair of convention.

Hello every one,
Thank you all for coming out today and thank you all for your service to this convention. I’m really looking forward to working with everyone this year.
May was a busy month. Last month I attended the May assembly in Williamstown. The Chair, Treasurer and I met on two Tuesday nights to work out the 45th budget. That went well. I’m certain you will hear a lot of those findings in the further reports.
I had an opportunity to do some preliminary research into the mementos as well as on the mugs and travel mugs. I’m very happy with what we’ve found. We have been able to reduce the cost of the memento this year and the best selection is a logo pen that comes in at around 22¢ to 23¢ each. We have a good shot at getting some excellent quality mugs at a nice price too. Obviously we’ll know more after the theme and logo have been chosen.
Our program chair has been in contact with me several times and I know has some exciting news of her own to share with you.
I do want every chair to know that I am at your disposal for any assistance that you may need, not only now, but throughout the entire year and with anything. So please don’t hesitate to contact me if there is any way at all that I can help out. My phone number and email are on the contact list.
Thanks & God bless,
Pat

iii.Program Chair-Joanne

We have selected our speakers ,thank you to the listening committee for your ears.The Grapevine director from GSO Andy T will be speaking on Friday night Thank you Fred ,the Staurday night speaker Karl M from Covina Ca and the Sunday speaker Sharon B from Los Angeles Ca God Bless you all JoJo p.s will be sending confirmation letters out this month for all 3 speakers

iv.Treasurer report Frank Z-

I received the check for $1594 from the taper due to an overcharging error,therefore Alice will be returning $1774.00 to the Area and that tha convention will ultimately be starting with the $5000 that is the seed money from 44th. Alice paid the church for May and I will be paying the church for the rest of the year and also if anyone has any outstanding receipts from the 44th Convention they have to turn them into me by June meeting and there is some money currently available if committees need some supplies or whatever..I received the check book and all cash boxes from Joe @ BBQ.Our balance in the checking acct is $5000 it looks like all checks are in. My plans as your treasurer this year is to get the credit card program up and running so people can use their debit card or credit card at the registration table.May 13th Pat Joe and myself met at Joe's house to start the budget,then we met again at Pats house on the 28th to finalize it.In closing I would like to thank Alice for her service as our past convention chair and thanks for letting me serve as your 45th convention treasurer. Frank Z

v.Registration Chair-Debby S.F.-

The only thing I have to report at this time is that I picked a co-chair and it is Joe C.

See you on Sunday!

Debby S.
Registration Chair
vi.Hospitality Marianne H-
HOSPITALITY REPORT 5/27/08

My co-chair is Carol L. Several of my girls on the committee will not be there this Sunday June 1'st due to family obligations. I will be present as well as my co-chair and any of the other girls who can make it. July's meeting we will be bringing more people down to join. See you at the meeting. Hope you had a great holiday.

Respectfully submitted Marianne H
vii.Secretary-KellyMc-
Having problem getting onto blog on the website Made phone calls to Co-chair Thank you for sending me your reports again I would like to give my email --- please try and have the reports to me by Friday before the meeting Sunday In love and service Kelly M
viii.Alanon-Helen no report
ix.Banquet Julie W-
AREA 45 GENERAL SERVICE CONVENTION

BANQUET COMMITTEE REPORT JUNE 2008

The Banquet Committee met on 5/29/08. We considered the following agenda items understanding that we will have no definite plans until the Convention theme is selected AND, we see our budget!

1. Contact prior Banquet Chair to obtain Hotel Contact info.

2. Color Schemes

3. Centerpieces

4. Music

5. Layout

6. Menu selections

7. Possible Entertainment

We hope to keep the banquet simple, but elegant.

Respectfully submitted,

With Love & Service,

Julie W. & Lindsey F.

x.Data entry Colleen -no report still looking for co-chair

xi.Entertainment Marianne L-

I have appointed a Co-Chair for the Entertainment Committee. It is Robbie T.
Other than that I have nothing to report at this time.

Respectfully submitted,
Maryann LaSalle
xiii,Marathon meeting Christina no report
xiv.Public information -Stewart no report still looking for co-chair
xv.Set up and security- Wallace no report Co-chair-Paul Billxvi. Table manager _Tam S no report announced Co-chair-Kim
xvii.Sales Deborah-no reportUnity Chiar Karen no report
xviii.Audio Chuck Hi Joe & Kelly, I thought I got this to you earlier, but I must have done something wrong, again! I'm happy to report that I've a member willing to assist me, as alternate audio chair. His name is Scott Jones,he's a member of my home group and will be attending Sundays meeting. Scott is well aquainted with the application of the equipment we'll be using, and is enthusiastic to become involved in service work. Jeanne wants to be available to whatever committee needs help,(She's concerned I may not have enough for her to do, a reasonable concern.) Another member, Toya, is interested in helping out she'll be coming with us. See you Sunday, Chuck
VI.Old business a.Friday night speaker taken care of by Fred E
b.Theme for the 45th Convention
i.Discussion on the theme and momentos,ideas for Banquet center peices etc.Debby S suggestion "The Journey Begins"-it was said that this does not appear in the Big Book Stella J states that the words are there.
Pat M then suggests that the mugs have less refernce to AA on them
Alanon-Helen suggests an upside down triangle in a circle saw it at a booth where t-shirts were sold
Chuck asks about the artwork for Logo Debby S suggests group conscience
Tam S suggests "The journey Begins"Alice suggests people holding hands on mugsJulie suggests "Changes Overtime" an hourglass changing into timepiece magicians at Banquet walking around performingKaren suggests "Our Common Welfare"
Debby suggests footprints in sand words in the grass for Logo
Kelly Mc suggests a seed then a sapling then a Joshua Tree (the tree of life) on mugs or for logoVote is as follows for at least the Theme of 45th Convention "The Journey Begins"-22"changes Overtime"-5"Our Common Welfare"-6 Theme of the 45th Convention-"The Journey Begins"
VII Wilson House and other eventsi.
Joe Mc asks about swim party
Kim suggests first Sunday in August cannot the Area Assembly is held that day after discussion Aug 24th a Sunday was chosen for the Pool Party
VIII.Open discussion
Joey H-Area Chair suggests that the skits still be in program
Tam suggests that more people be involved with the skits/new people
Alice-states that the workshop chairs pick the cast for the skits -not the committeeJoe Mc suggets that we not tape the skitsVolunteers for snacks Maryanne ,Chris ann Wallace
Joe Mc asks Stewart to read someting on Traditon three next meeting
Joe Mc closes with repsonsibility pledge.
Respectfully submitted Kelly Mc -secretary 45th Convention

good luck kelly..

2008-06-08T21:48:00.003-04:00

Kelly,

You did a fantastic job with the minutes last month,Good luck getting around this blogging stuff. Good job girl.

Good Luck

2008-06-04T14:14:00.000-04:00

Hi Everyone

I just wanted to say congratulations Joe on becoming chair and good luck this year committee. I know you will have a great year and an even better convention.

Alice Woods
44th Convention Chair

45th Convention Committee Minutes May2008

2008-06-04T14:10:00.002-04:00

45th AREA 45 GENERAL SERVICE CONVENTION
May 5 2008 MEETING MINUTES
The presiding Chair for this year’s convention Joe Mc welcomed everyone and opened with the serenity prayer
Chair Joe Mc thanks Area Chair Joey H for appointing him this years convention chair
Chair-Joe Mc welcomes newcomers
Welcomes panel 58 –Joey H –Area Chair, Heatheranne, Treasurer ,Elaine Mc Alt delegate
Acknowledges past convention chairs attendance Stella J 1988 chair and Alice W 2008 chair
Thanks steering committee and all volunteers for this years convention committee Thoughts shared by Christina S on Tradition One
Stella J presentation on the last 45 years of the convention1st convention was held in 1965 at Costello Junior High in Gloucester NJ convention held from 12:30pm to 8:45 pm 1968 convention changed to Hammonton Jr/Sr HS Hammonton NJ 1969 convention moved to Rancocas Valley Regional HSagain only from 12:30 –9pm1970 convention changed again to Seaside Hotel Atlantic City NJ10am –12 midnight convention included a dance1971 convention became a 2 day event Saturday and Sunday 1977 13th convention it became a 3 day event 1981 the convention moved to the Flanders Hotel in Ocean City NJ1985 when AA celebrated 50 years-Alice H chair of the convention changed the format. She stated that she had gone to another convention in another state and brought back ideas. We were still at the Flanders Hotel .It worked
The convention stayed there until our 25th Annual Convention. that was in 1989.We had to leave because we outgrew the hotel. We reached over 1000 attendees.The convention moved again to Cherry Hill Inn in March 1990In March 1992 we moved again to Sheraton Poste Inn in Cherry Hill NJ Rt70 and I295 Cherry Hill NJIn 1994 we moved to the Hyatt Hotel on 2349 W Marlton Pike Rt 70 Cherry Hill NJWe moved to the Sheraton Inn on 1450 Rt 70 East Cherry Hill NJ in 1995
In 1996 we moved to the Hilton Hotel on Rt 70 Cherry Hill NJ In 2007 the Hilton Hotel changed their name to the Crowne Plaza this is our present location in Cherry Hill NJ
Committee Reports
Committee Chair Joe Mc reported-Committee Chairs have been picked, they are:Convention Co-Chair Pat M, Treasurer Frank Z, Registration Debbie S. F, Program Chair Joanne C, Secretary Kelly Mc, PI Stuart H, Hospitality Maryanne H, Banquet Julie W.M, Entertainment MaryAnn L, "Set-up & Security Wallace D, Unity Karen G, Marathon Christina S, Audio Chuck M, Tape Sales Deborah D, Data Entry Colleen T, Table Manger Tam S,
Treasurer, has started setting up the bank where he will make deposits. Also is looking into a credit card operation to be done at the convention. Looking to clear up any last minute receipts from the 44th Convention. Unity, Has already been in contact with the Wilson house and we will have to decide if we can make it on the dates given or look for a different date. A number of chairs will not be at the mtg. tomorrow as they had previous engagements. A brief up-date. Yours in Service, Joseph McA., 45th Convention Chair, Co Chair, Committee chairs had no reports for 1st meeting except: Unity Chair-Karen G reports Announced group anniversary celebrations and things going on in SJ. Have flyer for SJ Intergroup
Tracking down Cape Atlantic and Central Jersey Intergroup contacts so that their events can be shared at our convention meeting... Copies will be available for anyone that wants more information
March & April Anniversaries
NAME DATE YEARS Terri R 4/10/2007 1 yr.Terri R 4/10/2007 1 yr.Debbie D 3/19/2007 1 yr.Lisa D 3/2/2007 1 yr.Katie 4/15/2006 2 yrs.Jeanne C 4/10/2006 2 yrs.Deborah D 4/23/2005 3 yrs.Bill T 3/6/2004 4 yrs.Alice W 4/1/1996 12 yrs.Doris L 3/21/1996 12 yrs.Fred E 3/16/1995 13 yrs.Julie W 3/5/1989 19 yrs.Erin T 4/16/1986 22 yrs.Steve S 4/5/1985 23 yrs.John K 3/17/1985 23 yrs.Sherry C 3/17/1984 24 yrs.
Contacted the Wilson House, the only available weekend is November 21-23. This is the weekend before Thanksgiving. They are holding the house for us but we have to make a decision today if we want to book it. The only other possibility is 10 rooms are available on September 3rd.
Informed everyone that the Wilson House assistant manager, Dean M, passed away on April 8, Please remember Dean in your prayers.
Program Chair- Joanne C reports-Listening Committee for Speakers 1) Robbie W2) Frank Z3) Ray B4) Sue F5) Tom 6) Kelly Mc7) Gene and Wendy MSpeakers that were submitted by CD form are as follows:Sharon B, Sandy H, Maria G, Lily H Fran G, Adam T, Kip C ,Karl M and Scott TShe would like to hear back from the listening committee in 2 weeks timePh#609-348-4017 homeCell-609-705-9179 Email jojoc12@verizon.netFred E our Area Delegate will be choosing the Friday night speaker
New Business · Discussed 44th Area convention wrap up meeting· Greatest convention ever· Red ball meeting was moved it will be put back to the previous location because of pillars· Stewart asked for volunteers for his committee· Patrick Co Chair-mentioned the suggestion to keep the Old Timers Panel the same with the exception of giving them 3 minutes to speakElaine spoke about General Service conference and meeting with Eva Sanchez · Heatheranne suggested less skits for the workshops
Discussed the New Theme for the 45th Area 45 Convention Themes to vote on were as follows:Kings to the Kingdom –suggested by Karen G Sobriety enjoy the ride –suggested by Julie Time for change -suggested by Marianne H and Frank Z Our common welfare- suggested by Patrick M. And great events will come to pass –suggested by Patrick M. Changes overtime –suggested by Elaine Mc Journey begins-suggested by Debby
Convention chair Joe Mc asks that we narrow it to 3 topicsThe 3 topics that were picked were:Journey Begins Changes overtimeOur common welfareChair asks for suggestions, sketches for logo etc at the next meeting Joe Mc opens meeting for open discussionv During meeting Wilson House trip it was suggested that trip be changed back to Martin Luther King weekend –decision was made to do trip on Jan 16,17,and 18thv Furthermore the suggestion was made to book 1 year in advance to avoid problems with the date of this tripPool Party will be held at Kim’s in Hammonton Kim and Karen will work on date togetherCorrection was made on the date to Area 45 Assembly to may 18th in the minutes
Seed money has been handed over to Treasurer –Frank ZDatabase will be turned over to Chair Joe Mc this monthBudget meeting will be held Wednesday May 14th w/Treasurer Frank Z Co-Chair Patrick M and Chair Joe Mc
Volunteers for Junes meeting for snacks Tam S. Joey H. Paul B. Kathy Julie W.
Joe Mc asked Marianne L to speak on Tradition 2 next month Closed with the Responsibility Pledge. Moment of silence for Kathy R

Blog Navigation

2007-06-21T08:34:00.002-04:00

For the many of us who may be new to blogs, following are a few tips to help in navigating around the blog site. Hopefully these tips will help.
1. The title of a post is a link that will go to a page of the linked post only and make the comments on that post visible. There is also a link at the bottom of the post called "Links to This Post" that will make everything on the linked post visible.
2. To comment on an existing post it is required to sign in with a Google account which you can create for the purpose of using this blog.
3. If you have signed in and are authorized to post on this blog, there will be a link to "New Post" on the top-right of the page next to your identity that will bring you to a page for you to begin your new post.
4. To sign in as a post author, it is necessary to click in an email with this subject: "You have been invited to contribute to Southern NJ Area 45 Convention Committee's blog." To get this email simply send a message to weblog@snjaaconvention.org and please allow up to 24 hours for email to be sent.
. . . hope this helps.