February Minutes for 45th Convention Area 45

45th Convention Area 45 minutes
Joe opened meeting
Welcome Fred Area Delegate
Tradition 9 Wallace
Asked Paul to do Tradition 10 next meeting
Chair gave contatc info
Next meeting March 1 2009
Meeting guidelines reviewed
Committee reports
Joe M Chair of convention
Im an Alcoholic my name is Joe M
I want to say congratulations to Kelly and Joe H on their wedding yesterday.
they are on their honeymoon.
Welcome Around 23 of us braved the cold on the committees annual Wilson
house.
53 days left until the convention
Banquet taste testing is scheduled for Feb 18that 5:30 pm
I asked Joey C to inquire about the cost of zippered sweatshirts
If reasonable we will order them for committee members only
they may make a great addition next year
Thank you Tam for covering Kelly with secretary duties this month
Thank you Amy for helping Stewart with the signs
The Assembly is in 2 weeks in Egg Harbor City directions are on the website
Area 45 is holding its Mini Confere4nce on April 18th at 8:30 am at Lambsroad Cathedral in Sewell NJ
Joe M
45th Convention chair
Co chair -Pat M
Good afternoon everyone,
It really is only 54 days until the convention. I hope everyone is doing well. If anyone needs anything at all in the coming weeks leading up to the convention, please don’t hesitate to contact me. January was a busy month. The registration flyer went into the winter 2009 issue of the Area 45 newsletter, The Fourth Dimension. If you have not seen it yet, there is a great article written by our chair. The website now has the font to match the logo and looks great that way.
About 23 of us got up to East Dorset, VT to enjoy the crispy cold, snow, Bill Wilson’s birthplace and each other. I want to thank everyone who made the trip up to the -8° weather just for being there because I had a really nice time. I truly hope that next year everyone is in a position to go. It is a great experience & I like the company.
The letters to the Area committee chairs have been mailed for their tables in the promenade and I even got an early response from one of the chairs. I know that the Archives exhibit is going to look awesome this year. Thanks Stella. Although we did have the banquet tasting scheduled for this past week, it was rescheduled for later in Feb., so we’ll report next month on that. I was given an opportunity to put my two cents in on the program. Thanks Joanne & Sally.
The mementos, mugs and travel mugs arrived. I am very pleased with them. I’m going to pass around samples of each for you to have a look.Thanks for allowing me to do this.
God bless,
Pat M.
Joanne-Program chair
The chair and co chair have met several times this month We are working on finalizing the paper program Currently it is being proofread and then it may go to print.
All keynote speakers have been contacted and travel arrangements are being made for each speaker The registration info for their badges room arrangements banquet requests etc have been obtained and confirmed. It has been submitted to registration chair. All workshop chairs have been contacted and all are preparing their workshops It is going to be a great weekend and lots of great workshops.
Baskets for speakers will be done by Maryanne the week prior to the convention Thank you
The program committee is on target with their responsibilities.
Yours in love and service
Joanne program chair
Treasurer report Frank Joe C filling in
Debits-$3255.00
Balance $8273.19
If anyone needs receipts to be reimbursed see Joe
Registration chair Debby
Hi!
Registration is moving along. I have ordered and received registration package envelopes. I received samples of the meal tickets and Stuart is just waiting to find out where the meals will be held before printing.
At my committee's suggestion and Joe's approval, it was decided that CD and Merchandise would handle all the pre-ordered t-shirts. The registration packet will have a "T" on the label if there is a pre-ordered T-shirt. The person will take his packet to Deborah, or whoever is manning the table, show her his packet and she will give him his shirt. She will then highlight that person's name on the packet so they will be unable to try and get t-shirts twice. This will also force some people to the merchandise table where they may have not done so otherwise.
I have the registration workshop ready, but it was decided because of the Super Bowl that we would postpone it. :)
Again, thank you to my committee for all their continued hardwork.
Yours in Service,
Debby S.
Registration Chair
Hospitality chair Marianne
Hello committee members,
We are doing a skit this Sunday. Unfortunately several members in my group booked other arrangements that day even though this has been well documented before that they had to be here and in march. They are going to a surprise bd party that was booked after this. I talked it over with my sponsor and I have taken her advice. this is a must meeting and again they were in the skit and now they will not be there .this saddens me deeply and I am having alot of stress with my jobs. So for the very few who are coming we will have the skit ready for Sunday. please call me with any questions and concerns.
I will be home in the afternoon tomorrow if Joe or Kelly can give me a call I would appreciate it. I am very discouraged with the lack of commitment some of my members have displayed over this year. I would like some guidance.
I am at work now until 12mn. you can call after 8:30p or tomorrow at my house or cell . thanks for all your support and guidance.
Marianne Hough
Secretary report-no report
Alanon-Helen
Skit is “recovery Island”
Banquet Report- Julie W-no report emailed
Data entry Colleen
Things going well still looking for volunteers
Entertainment Maryanne
Looking into lighting issues and pricing
Marathon meetings Christina
All slots filled all is well
Public Info Stewart
No report
Set up security Wallace
No report
Table manager Tam
All is well
Still need volunteers
Sales Deborah
Still looking for volunteers
Unity Karen
Announce group anniversaries and events going on in area
Anniversary congrats!
Joe M 20 years
Pat M 13 yrs
Kelly M 3 yrs
Maryanne L 10 yrs
Karen G 3yrs
Joe C 1 year
Jeanne R 1 yr
Lindsey F 1year
Elaine M 29 yrs
Ray F 2yrs
Sally F 21 yrs
Toya E 16 yrs
Yours in service
Karen G
Audio Chuck
Had a subcommittee meeting w/his
Co chair 3 volunteer members and himself to
Iron out the logistics
Intergroup- skit is coming together
New Business
Joe C will get pricing on sweatshirts
Staying on thurs night let Hotel know
Friday night dinner lunches
Make sure room mates register
Laura wants to volunteer
Tradition 11 Colleen
Tradition 12 Deborah
Snacks Maryanne ,Marianne, Sharon and Robbie
Closed responsibility pledge
Respectfully submitted in love and service
Kelly H Secretary area 45 45th convention