Convention Committee Minutes for January

Area 45 January Convention Committee Meeting Minutes



Joe M opens meeting
welcomes panel members and committee
Tradition 8 Marianne H
chair gives contact info
next meeting Feb 1 2009
Convention guidelines given by Chair-Joe M
Mnthly timetable on schedule * PI discussion on signs
Final arrangements
Chair report Joe M
I'm an alcolholic my name is Joe M
Happy New Year and welcome a few of us brought in the New year with
our Alanon friends at their New years Eve Dance. I hope where ever you
were that it was a great start to a new year.
Can you believe we only have 81 days left until the Convention? The days
will move rather quickly from here to the day of the Convention.
I have been in touch with the hotel and addressed some questions that had
been brought up at our last meeting. Ihave already corresponding with each
of the pertinent subcommittee chairs on these matters, but just to bring everyone up to
speed:
a) we will be able to have a phone line to process credit cards
b) Maryanne can decide whether to use the hotel lights or have DJ set up on Friday
and let things stand thru Saturday
c) the banquet testing will be on Jan 23 2009
Everyone is on time with everything which I appreciate Thank you again for sending Kelly and I your reports before todays meeting.
A great man once said " I have seen that in any great undertaking it is not enough
for a man to depend simply on himself," Lone man late 19th century
I am the convention chair but I need all your help Together we can and will have a
great convention.
Area 45 Convention chair
Joe M
` Co chair Patrick M report no report
Program chair Joanne C

The following occurred for this month:
Program chiar and co chair have met to work towards completing the written program
we are still waiting for the Marathon meetings to be filled out.
All speakers have been contatced again regarding travel arrangements The Alanon
speaker has confirmed her reservations.
We continue to select the readings for each meeting and workshop
The program is on target for all work to be done to date
we continue to ask for donations for the baskets. We will need 3 of each item This is last call for donations We will bring all the items to Maryanne at the Febuary meeting so she will have time to do the baskets prior to the convention Thank you
Joanne C program chair
Area 45 Convention
Registration chair-Debby

Hi!

Registrations have been trickling. I expect them to pick up now that the holidays are over. Nothing else to report.

Debby S.
Registration Chair
Treasurer Frank Z
BALANCE $5916.22 NO REPORT
SECRETARY NO REPORT
Hospitailty chair Marianne H
submitted skit for play

HELLO AND HAPPY HOLIDAYS!

STILL LOOKING FOR THE INSTRUMENTAL FOR THE STYX SONG. NOTHING ELSE TO REPORT. WILL BRING BRIAN AND IT'S BALANCE FOR WILSON HOUSE NEXT MEETING. SEE YA

MARIANNE HOUGH
HOSPITALITY CHAIR
Alanon chiar Helen Thanked AA members for attending New Years Eve Dance
Banquet Chair JUlie W
no report showed map for table
harp and piano up in the air lottery table set up
no meeting in December saved $5 on original centerpeice cost.
Joe M wants to know if Julie could get map of the Hotel on scroll paper
Data entry Colleen no report
Entertainment Marianne L no report
Marathon Chair Christina no report not in attendance
Public info Stewart no report
Set up and Security Wallace no report
Table mgr Tam S 1st draft sign in sheets for volunteers are statred
volunteered to be secretary for Kelly M at next meeting
Sales Chair Deborah D
asked for volunteers no report
Unity Chair Karen G
Announced group anniversaries and events going on in area The Wilson House trip is booked
Audio Chuck schedule for equipments needed microphones etc
needs to contact Joanne C utulizing equip from Area 45 he will rent anything extra Patrick M co chair has volunteered to keep audio
Old business
Joe M has not heard back from Vinnie from Cape Atlantic Intergroup
Paul B says that Al B didnt have #'s but he would get them
Open discussion
Joey C will give t-shirts out and there are extras
Sally needs to see Chrisanne and Deborah D after meeting
Joe O announced Laurie E's aaniversary and where she was speaking
Closed with responsibility
Tradition 9 and 10 Wallace
snacks Chuck Marianne H Lindsey and Pat
Respectfully submitted in love and service
Kelly M