November Area 45 Convention Committee Meeting Minutes



Joe M opens meeting and welcomes panel members
Fred E Elaine M and Jimmy S
Kelly M reads minutes from last month
Tradition 6 - Julie W Banquet chair
Convention Chair's report : Good afternoon
Im an alcoholic my name is Joe
Im very glad to see everyone . As we can see there are a few of us who are not here today
because they had different events to attend, so we should be able to move along rather
quickly today.
Registration fliers with the changes suggested at last months meeting were sent to Debbie and Pat
Ive been in touch with most sub committee chairs. Everyone is on time with their various duties,
which I appreciate. I will allow them the chance to bring you up to speed on their efforts. I want to
thank my co-chair Pat for sending out the meeting reminder email to all of you. I was visiting family in
Alabama and I appreciate your back up Pat.
Thank you again to those of you who sent your reports in to Kelly and I before todays meeting. I want
to thank everyone for their hard work. As the convention nears a lot goes on that committee members
know about. Without all of you working together this convention wouldnt happen. Area 45 is well-known
for having the greatest convention around, and that is because of your efforts.
Please and I am very sincere in this, remeber that you can call Pat or myself if you need help with anything
We have done many of the jobs you are doing now, and are only too happy to share our experience with
you. You dont need to struggle or become frustrated. This will be especially importnat to remember as
the convention draws closer.
Thank you for letting me serve as your 45th Convention chair
Joseph M
45th committee chair
Area 45
Southern New Jersey


Area function: area assembly Nov 9 2008 Collings Ave Collingswood Nj 08108
Section 2 registration 8:30 am New GSR/DCM orientation 9 am
Assembly meeting 10 am please get directions from calendar

Co chairs November report
Good afternoon everyone,
Can you believe it’s less than 5 months until the convention? I hope everyone is doing well.
If anyone needs anything at all in the coming months leading up to the convention, please do not hesitate to contact me. My email is cochair@snjaaconvention.org and my mobile number is (609) 892-****.
We have gotten a lot done; but still have a lot left to do.
We did get the registration flyers printed. I will leave that for the registration report.
We will be ordering the souvenirs most likely this month or early next. I will keep you informed about those.
The convention website, http://www.snjaaconvention.org/, has the convention logo and a few new buttons to match. The registration flyer is now available for download on the website and the secure online registration will be up and running within a few days. And I really want to thank Angela R. for her assistance with that.
Thanks so much.
Pat M
God bless,
45th SNJAAGSA
Convention
Co-chair

–
Pat M
Committee Co-chair, 45th Annual
Southern New Jersey Area 45
General Service Convention

Program chair's report:

The following occured for this month:
Program chair and co chair have met to finalize the written program. We are waiting to receive the info
for the Marathon meeting portion. so the written program may be completed
We continue to select the readings for each meeting and workshop
The program is on target for all work to be done to date
The convention flyers have been printed and we have started to distribute them
We continue to ask for donations for the baskets for the speakers- we will need 3 of each item Thank you
Lastly I will miss you this month both myself and Sally my co chair are in Ocean City Maryland at an AA conference
with convention flyers of course!
Respectfully
Joanne C
Program chair
Area 45 convention


Treasurer Report Frank Z
Again not much to report on Joe C and myself met at Debby's house yesterday to go over the inventory and I worked with
Debby to get the pcpro program up and running. Commerce Bank is changing names to TD BAnk It will have no effect on our
banking Our checking acct balance is $4112.17 If you have recepits for purchases please foward them to me for re-imbursement
I will be working this month to get the credit card program up and running for the registration table. End of report

Hospitality report Marianne
Joe and Kelly,
all of the girls from Trenton will be on retreat the November 2'nd convention committee meeting. So we will not be there. there is nothing to report at this time for hospitality for November. We are trying to get info on songs for hospitality to use like we mentioned before. See you in December. Also I may have to work the 1'st Sunday in Jan. 09 but the other girls will be there.
Marianne H
Hospitality Chair


Secretary no report
Alanon report -Helen

Hi Kelly, Not a whole lot to report. The script for the skit is being worked on weekly, rehersals will start in the new year. We are working on our New Years Eve party. Once all the details are in on that, I'll bring in some flyers. That's all she wrote. Hope you are enjoying your day, and thank you for your service. You do a GREAT job.
Helen


Banquet report
Banquet committee met on 10-26-08 We discussed the following:
1) centerpeices
2) table cloths
3) discussed interactive map game
Respectfully submitted
with love and service
Julie Lindsay Lisa and Jenn

Registration rep[ort

Hi!

This month Joe sent me the registration form for my review and we made a couple of changes.
Frank and my co-chair Joe C.came over and we went over the PC Charge program and we ordered all our supplies. We are ready for registrants!!!

Debby S.F.
Rigistration Chair

PI chair
Info for fliers have been sent to GSO and the Grapevine
Stuart

Table manager no report
Setup and Secuirty no report
Sales Chair no rep[ort
Unity Karen
Announced anniversary celebrations in our area Flyers are available for whoever is interested
Congratulations to Scott J celebrating 2 yrs
The Wilson house is booked for Jan 16-18 There is space for approximately 22 people if you include the apt.
13 people have signed up. Price per person has been calculated seperately and a copy is available. Price will reduce
or increase depending on how may people attend. Deposits are required by Dec 8th
Please give the deposit checks by that date
Meals prices are as follows Fri night supper $10 for those over 60 $8 sat breakfast is $8 Saturday supper is $15
they do not serve meals on Sundays. The local AA group puts out a continental breakfast on sunday morning.

Data entry no report except they have new member Jennifer
Audio no report
Marathon Chair Christine
There are 14 open slots none of the GSR's or DCM's have repsonded
Nov 9 filling up remaining spots at area assembly
They also attended Day of Sharing and filled some spots
concentrated on undesired meetings first so that the meetings will be easier to fill at end

Marianne Entertainment
Lighting issue she must contatc Will King at hotel to find out about it.
nothing else to report


Pat M asks that everyone let Chuck -Audio chair know what they need

Open discussion

T shirt "how may extra shirts"
Chuck- same question can we afford extra
Frank Z personal opinion "they will be sold"
Kelly asks former sales chair Christine how many people asked for shirts lasy year?
Christine said alot of people.
Joe C needs t shirt order by 8 weeks before convention.
Joe C says that he and Debby can get a feel of how many to order from registration
Jimmy S makes suggestion that we ask Area 44 how many they order
Patrick M suggests committee order early fopr tshirts great job on pricing
Joe M wants vote does everyone want t shirts before convention
Yes- bring $10 to next committee meeting and size
Elaine M thinks it importnat we pay full price for them

Debby SF asked about drinks being available at the banquet asked for pitchers at the tables
Frank asked why banquet menu has been picked already when the Banquet committee hasnt even done taste test
Joe M exp[lained that the menu will only have chicken beef and vegie choice

Snacks -data entry committee and Paul B
Karen G asked to do Tradition 7

Closed repsonsility pledge




Respectfully submitted
Secretary Area 45 45th convention
Kelly M