45th Area 45 Convention Committee Minutes Sept 2008

45th Area 45 Convention Committee Meeting Minutes September 14 2008
Introductions
New members-Kelly ,Patricia,Margaret,Joan,Lisa,and Kate
Welcomes panel members
Tradition 5-Frank Z
Chair gives contatc info
Oct 5th next meeting
Mnthly timetable is on schedule
Marathon meeting cards with topics are distributed
Chairs report-Joe M
Good afternoon,I'm an alcoholic my name is Joe
I'm very glad to see everyone.I know it is a very busy day with alot of driving by
supporting the Cape Atlantic Unity Breakfast earlier today and then making it up
to Hammonton.
I attended the Area 45 Area Assembly hosted in Bordentown Section 1 on August 10th
Pat Eva and Joanne Christina and Sally met at my home to pick topics for the Marathon
on Aug 27th Christina will give you the outcome of that meeting.

On the 30th I attended the pool party at Kim and Tony's house.I want to thank Kim for
opening her home to us for the pool party.It was a great time for all,letting everyone a
chance to see each other outside of the convention arena. Had anyone seen us there
they would know that we are not a glum lot.I had a great afternoon and Tony is a
fantastic cook.I want to thank Karen our Unity chair who coordinated the party. I dont
think anyone went hungry for lack of food.Thank you again Kim and Karen.

On the 7th of Sept,I attended the Area Inventory in Bordentown.
I finished the flyer for Registration and sent it to both Pat and Debby.The one you will
see here is Debbys pick.It would be great to get them in early next month.

I worked on the Registration and Program convention flyers and they only need the PO
box before we can set up a stuffing party.
Area Functions
CTF is hosting its conference on Oct 11 2008 at Lambs Rd in PitmanDay of Sharing will be held Oct 18th in Bordentown
Please get directions off the Area calendar for both events.
Please call Pat or myself if you need any help with anything.
We will have a great convention Great only by working together.
Thank you for letting me serve you as the 45th Convention Chair
Joseph Mc 45th annual convention chair
Co-Chairs report Pat M
Co-chair’s report, Sept 14th 2008I’m very happy to be here with all of you as we gear up now as the convention is only a little over six months away.
I know that Registration and Program have been working very hard this past month and a half, as well as many other committees. Thank you all for your hard work.
Several of us met at Joe’s home for topic selection. So, thanks Joe for your hospitality and thank you Elaine for the delicious meatballs.
As many of you know we selected a terrific logo at our last meeting. Thanks to Mary Ann and to all who submitted their ideas.
I have printed out a few pictures just so that the committee can have an idea of what an inexpensive memento and some of the mugs might look like. The convention logo is on only one of the travel mugs so you all might get an idea what they will look like when completed.
And as always, please remember to use me. If anyone has any needs at all, please get in touch with me. My email and phone number is on the contact sheet.

–
Pat M
Committee Co-chair, 45th Annual

Program Chair Joanne
The following occurred for the month:
*Joanne Sally Joe M Patrick M Christina and Kelly B met at Joe M's.
on Aug 27th to select topics for the marathon meetings. We had
delicious food great fellowship and got the work done. Thank you Joe for opening your home to us!
*We were sorry to hear the passing of our Friday night speakerAndrew T from GSO-we will remember
him in spirit and the love of our fellowship.Fred E Area 45 Delegate has chosen and confirmed another
speaker
*calls were made to our Saturday evening and Sunday morning speakers to touch base and say "hi"
in our typical South Jersey manner.
*we have been in contact with the Alanon chair and they have chosen their speaker and are currently
making final arrangements to confirm her.
*we have been working on the written program and it is coming along nicely however we are still waiting
to hear from some of our workshop chairs to provide the name of their workshops so we can finalize
our written program within the next 2 weeks.By the way the logo is looking fantastic!!! Great job!
*program chair did attend the pool party it was awesome!! Thank you Kim!
*the hosts and hostess for all 3 speakers have been confirmed.
At this time we need to start asking for donations for the baskets for the speakers -we will need
3 of each item. For example 3 boxes of tasty cakes 3 boxes salt water taffy Please bring your
donations to the next meeting All donations are graciuosly accepted.
Lastly and most importantly we would like you to participate in selecting the readings that are read at\
each meetingand/or workshop at the convention.If you have a favorite paragraph from AA approved literature
let us share it at the convention.Please send the book title-ie Big Book Living Sober 12 and 12 or any AA approved
literaturewith the page # and the paragraph or first few lines of the reading to my email or co chairs.
Our email addresses are in the convention committee4 contact list.
Respectfully
Joanne C
Program chair
Area 45 convention
Treasurers report Frank Z
Hi everybody my name is Frank and I am an alcoholic.Here is your treasure report for the mnth of Sept.Again really
not much to report on I attended our annual pool party in August really had a great time who ever made the chicklen
did a great job! I went to Debby's house with her co-chair to inventory the registration stuff; Ialso tried to show Debby
how to use the pcpro credit card programbut her internet service was going in and out so we were not able to process
any credit cards. I will be going back to Debby's when her internet connection is fixed.I will be opening our PO box at the
end of the month so we can add it to the flyer also we want to add on the flyer that there will be a credit card machine
at the registration table.Now the treasure reportwe have balance of $4379.96 as of today if anybody has receipts please
give them to me so I can pay you.Thanks for letting me serve as your treasurer ...end of report
Hospitality Chair -Marianne H
Joe,

All of us from Trenton are coming. Unfortunately we are not doing the breakfast we have our area bookers 4:30 am Sunday. So have a good time at the breakfast. I will see you Sunday. Again I e-mailed you and Kelly 2 weeks ago to let you know we are coming. Regarding Hospitality we have decided to wear sailor hats. Carol Laplante will give more info. The girls had a great time at the pool party. There is nothing else to report.

Marianne H
Hospitality Chair

Registration Chair Debby SF
Hi I am away so my trusted Co-Chair Joe C.will be giving this month's report.

Frank, Kelly, Sharon and Joe C. came over and we went through all the registration inventory to get an idea of what we had and what we need to order. Frank began to show me the basics on how to work the PC Charge Pro (crdit card sofware). I will be getting together with him again in the near future. (thanks for your help Frank)
Thank you Joe C. and Sharon for your work on the inventory.

Debby S.
Registration Chair

Alanon report-Helen no report
Banquet Chair -Julie W
We have a new member:Lisa Z she will be the secretary of the Banquet Committee.
We will begin working on color schemes,centerpeices,and entertainment for the
banquet at our next meeting which will be this month.
Respectfully submitted
with love and service,
Julie W,Lindsay,Jennifer and Lisa
Data entry report-Colleen
Hey Kelly,
I just wanted to let you know that I don't really have a report except
that we have another committee member Caitlin M.
Thanks!
Colleen.
Entertainment chair Marianne L no reportMarathon Chair-Christina SGood Afternoon, The status for Marathon meetings is as follows. Cards with the time slots for Marathon meetings were handed out at the last assembly meeting in Bordentown to the area 45 section leaders. Joanne, Pat, Joe, Sally, My Co-chair Kelly, and I all met of Joe’s house and chose the marathon meeting topics. Thank you for your help. Please feel free to look at the list I will pass around. At this time there are not any responses by mail or email to the cards sent out.(It was just brought to my attention that there might be a problem with my address) After reviewing the file my address is missing my apartment number. The cards should read.apt c2 which was left off Christina S. PI Chair Stewart no report Set up and security Wallace no report Table manager-Kim gave report never received written or emailSales Deborah Dannounce Toya as co chair Excited about having T shirts to see this year.I know numerous people have asked for them in past.Our part will intensify closer to the conventionRespectfully submitted Deborah DUnity chair-Karen was unable to make it Joe M gave in his reportAudio-Chuck no report Chair announced compsNew biz-Fred E announced new Friday night speaker Dorothy HurleyLogo discussionJulie W wants to omit circle around logo Lisa suggests the journey begins on the front of the shirt and logo w/sailboat on back vote -omitting circle around logo unaminousWallace says double printing front and back will cost too muchFrank Z says he will go to his friend who is a printer he will discount ussizes will include sm med lge and xlPat M will bring examples of the t-shirts so we can vote Frank Z asks for the timetable for the flyer to go out wants t-shirt and cc availablity on flyerTim is looking into a sunfish boat to bring to convention from Collingswood Yacht Club snacks Carol Joanne Toya and Joe M responsibility pledge in closing respectfully submitted Kelly M