Area 45 45th Convention Committee Meeting Aug 2008

Area 45 Convention Committee Meeting Minutes August 2008

I. Welcome and Introductions
a. Area 45 panel members
b. convention committee members and new members
Ashley and Ray
II.Serenity Prayer
III. Traditon Four
Debby S.F.-registration chair
IV.Committee reports
a.Chairs contatc info
b.Convention meeting dates
c. Review convention guidelines
d.Mnthly timetable
e.Committee reports
i.committee chair Joe Mc

45th Convention Chair Report August 3, 2008

Good Afternoon ;

I’m a Alcoholic, my name is Joe, Area 45’s, 45th Convention Chair.

On July 25th – 27th I was lucky enough to be able to attend the Missouri State Convention in Jefferson City, Mo. Besides seeing some old friends and making some new ones, I was able to watch another convention committee at work, and took away 1 or 2 ideas.

The registration flyer has been worked on and is waiting for our 45th Convention Logo. It appears that we will need to add a separate sheet for the tee shirts or figure how to squeeze the order form into the registration form.


Our Treasurer, Frank Z. and I met with the Budget and Finance committee to work our a few details and now have an approved budget to work with. While our budget is now a working budget we still must look at the rising costs on everything from travel to food and all the little items that add up to save where ever we can. I am confident that working together we can accomplish even more savings.



The Program and Marathon chairs along with Our Co-Chair will be meeting at my house on Wed. August 6th, to discuss Marathon topics for our Convention. We will be able to hand out the Marathon Meeting cards at the next assembly.


Our next Area 45 Assembly will be hosted by Section 1, on August 10th in Bordentown. Please get direction off the Area Calendar. I know that I keep telling you that the money that the Convention makes goes to support the other committees to do 12th Step work throughout Area 45. Here is a way for you to find out how and where those committees spend the money that comes in part from this Convention, that all of you work so very hard on all year. Attend the Assembly! Listen and ask questions if you are confused about anything.

Section 1 will also be hosting the inventory this year in Bordentown, on September 7th, another Area event that is very informative.
Because of the Area Inventory we will be holding our Convention meeting on the 14th of September.


I know that September 14th, is also the Unity Breakfast in Cape Atlantic and that is important to a lot of us. Please remember that our convention is moving forward and that we need as many people here as possible to keep the momentum going forward. I know that is a lot of driving in one day, having done it myself, so it is possible to do and enjoy both.

I want to thank those of you who sent your reports in to Kelly and myself before today’s meeting. It is a great help when everyone works together.



Please call Pat or myself if you need help with anything.


We can make this Convention Great only by working together.

Thank You for letting me serve you as your 45th Convention Chair.


Joseph McAndrews

Committee Chair, 45th Annual

Southern New Jersey Area 45

General Service Convention



ii. co chair report Pat Mc




Convention Co-chair’s report:

Hi everyone,

Happy August.

Not a whole lot to report this month. Thanks to Debbie and Joe, I had an opportunity to look at a preliminary version of the registration flyer and I believe that’s coming along well.

I had a chance to speak with our program chair and I know things are going right along with the program.

And again, please be certain to contact me if you need any assistance or just want to involve me in something. My information is on the contact sheet.

This month, after the logo has been selected, I will be getting confirmation of the types of things that we will make available at the convention. Like mementos and mugs for sale.

I’m looking forward to seeing everyone at the pool party. I hope I see everyone there.

God bless,

Pat









–

Patrick McKnight

Committee Co-chair, 45th Annual

Southern New Jersey Area 45

General Service Convention

read .
iii.Program chair Joanne

All panel chairs have been selected and confirmed.The chairs have been asked to have all panel title with outline to Program chair by Aug 25 2008.Working on finalizing paper program,still need readers for Saturday and Sunday Sunrise Spritiual meetings
A sign up sheet will be circulated at Aug 2nd meeting. Final program will be ready for press by Aug 31 2008.Speaker tapes and program info shared with Alanon chair-Helen. Marathon meetings co chair worked with former Marathon meeting chair to identify process to confirm meeting chairs -thank you Wallace!Meeting schedule for Wednesday Aug 7th to select topics for marathon meetings. Meeting is with Chair,Co chair Marathon Chair and her committee,program chair and co chair.Distribute marathon meeting list at Area 45 aug 10th (Christina).
Ameeting will be scheduled for Sept to select readings and a volunteer typist ,sign up sheet will be circulated at Aug meeting.Baskets for speaker Mary has volunteered her services again Thank you Beginning with the next meeting please bring donations 3 of each item.Program chair will contatc each speaker next month to discuss travel arrangements.
Yours in love and service
Joanne C Area 45 program chair 45th Convention
iv.Treasurer Frank Z
Again not much happening.Joe Mc myself Area chair Joey H Steve G and Heatheranne S met at Joe H's to review budget and discuss any issues.Our acct balance is $4660.51
Respectfully submitted
Frank Z.
v.Registration Chiar-Debby SF.
no report
vi.Hospitality Chair-Marianne H
no report
vii.Secretary -Kelly M
no report
viii.Alanon Chair-Helen
no report
ix.Banquet Chair Julie W
We have a new committee member Jennifer Mc.We have not done any committee meetings because we are awaiting the art graphics for the convention to be submitted.
Respectfully submitted
with love and service,
Lindsay F Julie W and Jennifer Mc
x.Data entry Colleen
no report
xi.Entertainment Marianne L
no report
xii Marathon meeting Chair Christina S

Not much to report



My co-chair and I will be meeting on Wednesday, August 6, with The Joann to discuss the topics for the marathon meetings after that I should have more to report.

xiiii.Public Information Stewart

no report

xiv.Set up security Wallace

no report

xvi.Table manager Tam S

no report

xvii.Sales Deborah D

no report

xviii.Unity Karen G





Unity

Karen G reported:



Announced group anniversary celebrations and things going on in our area.


Member Anniversaries for July



NAME
DATE
YEARS

Chuck Miller
7/24/2002
6 yrs










Updated the member contact sheet. There is still a lot of missing information. Passing around for any updates. If your anniversary is not announced, it is because it is not listed on the contact sheet. If I missed anybody, please announce now so that we can celebrate with you.
Pool party is arranged for August 24 at Kim’s house in Hammonton. Time is 1:00 PM. Directions passed around.
Passed around sign-up sheet for Food and stuff needed for Pool party. Everyone please bring chairs. We are going to have a great time. Kim has a big back area with a huge pool and room for some games and fun.
Wilson House booked for January 16-18. Will discuss details at next month’s meeting. We have plenty of time.
xiv.Audio Chuck

no report

V.Old Business

a.Logo for theme (The Journey Begins)

b.pick logo art work

committee voted for sailboat idea submitted by Marianne L

VI.Wilson house and other events

swim party Aug 24 2008 -sign up sheet /food etc circulated

VII.Open discussion

Stella J inquired on the amount of people the budget was based on for the convention

Joe M answered 1258 this was done on a % of Liz,Kathy R and Alcie W's conventions.

VIII. Sept agenda and snacks

a.Traditon 5 will be done by Frank Z (treasurer)

b. snacks-Joey C an Robbie T

Joe O suggests we start meeting at 1:30 next month because of Unity breakfast all agree

Reading by Joe Mc

Close of meeting Responsibility Pledge

Respectfully submitted

Kelly Mc secretary Area 45 45th Convention